Team Assistant and Office Manager

**Posted**:
14/01/2025

**Closing Date**:
13/02/2025

**Job Type**:
Permanent - Full Time

**Location**:
North Ryde

**Job Category**:
Administration

We've been proudly bringing joy to tables and smiles to faces with the delicious food we've been crafting for over 100 years. A large part of our strong growth and success is because we're always looking for new ways to do things and thinking about how we can create a better, more sustainable future world together. Our success as an industry leader in providing deliciously good food means we can continue to invest in our future as we work towards becoming Australia and New Zealand's first choice for poultry.

Job Description

**Your opportunity to join our team at North Ryde**

In this exciting newly created role,**you will enjoy a broad range of tasks encompassing both office management and general team assistant duties, supporting the EAs and senior leadership team, and day-to-day operations of the corporate office.

The role requires a proactive, adaptable professional, with a flexible ‘can-do’ attitude and experience in managing diverse administrative and executive tasks by thinking ahead and working autonomously, as well as in a team setting. Along with sharp attention to detail, the role requires advanced software and technology skills, and a genuine interest in the business. This will then provide opportunity to learn and grow and further into an Executive support career.

**Key responsibilities**:

- Team Assistant tasks:

- Administrative support to the EAs of the Executive Team including diary management, expense management and processing, inbox management, travel bookings, event planning and management
- General administration: assist with a range of tasks and processes including expense processing, compilation of documentation, and other ad hoc requests
- Team activities: Liaise with culture champions to assist with head office activities
- Develop and maintain relationships with key internal and external stakeholders
- Backup for Executive Assistants in their absence
- Assist with Corporate Reception and front office duties including lunchtime cover when required
- Office Management tasks:

- Oversee and support all administrative duties connected with the North Ryde head office and ensure office is operating smoothly
- Support onboarding activities of new hires including onsite inductions
- Ensure office policies and procedures are implemented appropriately e.g. clean desk policy, safety procedures in line with safety protocol, induction process
- Facilities management: regular liaison with Building Management re: building maintenance issues and security, including parking accesses for staff and visitors
- Safety Site Coordinator for head office including highlighting and recording hazards/risks/incidents, working with the Safety Team to implement the Safety for Life Program and coordinating Safety Officers for North Ryde office
- Manage and coordinate office layout planning, and office or desk moves as required
- Cross functional collaboration with all business units e.g. Procurement for service contracts connected with North Ryde office
- Manage office expenditure and liaise with office suppliers, overseeing service provided and reviewing as necessary
- Manage and process supplier invoices and raise purchase orders
- Manage and maintain IT infrastructure for meeting rooms and work with IT to ensure desks and meeting rooms are set up

**Key requirements**:

- Proven Executive Support: you’ll have 5 + years’ experience in high-level administrative support to senior leadership, including calendar management, meeting coordination, and communication handling.
- Certificate in business administration desirable
- Proactive and organised: you’re always one step ahead, anticipating needs before they arise
- Excellent communicator: you handle communications with professionalism and clarity
- Detail-oriented: nothing escapes your notice, from scheduling to event coordination
- Confidentiality: you handle sensitive information with the utmost discretion
- Multitasker: you can manage multiple tasks and priorities without breaking a sweat
- Positive and flexible attitude: you approach every challenge with a can-do spirit, ready to roll your sleeves up and support where needed

We’re looking for people who are curious, caring, courageous and committed to join us; people who want to contribute their best work every single day and continue delivering deliciously good food that’s Always Good