Office Manager

**About MP Fire Pty Ltd**

MP Fire Pty Ltd is a dynamic Australian company specialising in professional solid plastering and rendering services for residential, commercial, and industrial projects. We are committed to delivering high-quality craftsmanship, ensuring workplace safety, and maintaining strong client relationships. As we continue to grow, we are seeking a proactive and skilled Office Manager to oversee the day-to-day operations of our administrative and support functions.

**Position Overview**

The Office Manager is responsible for managing the administrative, financial, and HR functions of the company, ensuring smooth internal operations and supporting project delivery teams. The role involves coordinating payroll and accounting processes, maintaining workplace health and safety documentation, liaising with clients and suppliers, and providing leadership to support staff. The Office Manager is also a key point of contact for the company’s headquarters and external stakeholders, contributing to operational efficiency and compliance with company policies and Australian regulations.

**Key Responsibilities**
- Oversee and manage all administrative operations of the office to ensure daily business continuity.
- Maintain accurate financial records, including accounts payable/receivable, job costing, supplier invoices, and preparation of documentation for external accountants.
- Process payroll and handle employee records, entitlements, and leave management in compliance with Fair Work standards.
- Coordinate and manage procurement of materials, equipment, and office supplies; maintain relationships with suppliers and negotiate terms where appropriate.
- Prepare and maintain safety documentation, including SWMS (Safe Work Method Statements), and monitor compliance with workplace health and safety (WHS) standards across projects.
- Liaise with project managers and site supervisors to support operational planning, budget tracking, and client invoicing.
- Support the company’s leadership team with reporting, document preparation, and communication with clients and stakeholders.
- Maintain and improve digital and physical filing systems to ensure accessibility and security of records.
- Assist with onboarding of new staff and contractors, providing guidance on company policies and WHS procedures.
- Organise internal and external meetings, manage calendars, and coordinate communication flow between departments and external parties.
- Prepare presentations, reports, and professional documentation to support business development and project management activities.

**Selection Criteria**
- Essential:_
- At least 2-3 years’ experience in a similar office management or senior administrative role, preferably in the construction, trades, or related sectors.
- Proven ability to manage accounts, payroll, and HR processes with high accuracy and attention to detail.
- Strong knowledge of WHS principles and ability to maintain safety documentation.
- Excellent organisational, time management, and multitasking skills.
- Ability to communicate effectively with internal teams, clients, and external partners.
- Proficiency in software tools such as Xero, Microsoft Office Suite, Adobe Suite, and client portal platforms.
- Languages: Italian (Native), English (Professional proficiency) and Spanish (Fluent)
- Desirable:_
- Knowledge of Australian employment and WHS legislation.
- Experience in managing vendor relationships and procurement processes.
- Graphic design and document presentation skills.

Pay: $76,960.00 - $81,120.00 per year

Schedule:

- 8 hour shift

**Experience**:

- Office management: 3 years (required)
- Construction: 1 year (required)

**Language**:

- English (required)
- Italian (required)
- Spanish (required)

Licence/Certification:

- White Card (required)

Work Authorisation:

- Australia (required)

Work Location: In person