Executive Assistant to CEO

2 days ago

Eveleigh, Australia RUX Energy Full time

RUX Energy is the future or hydrogen. At RUX, we are focused on accelerating decarbonisation for our hardest to abate industries: heavy mobility and aerospace. We are driving breakthrough efficiencies in hydrogen storage at a fraction of the current cost, with zero waste and net zero emissions.

**Key Responsibilities include**:

- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Manage the CEO's schedule, appointments, and travel arrangements with a keen eye for detail and discretion.
- Preparing printed itineraries, preparing agendas for meetings, ensuring stakeholders receive both preliminary materials and immediate follow-up.
- Prepare/ review correspondence, reports, and presentations on behalf of the CEO.
- Planning and documenting strategic meetings.
- Facilitate professional communication within the executive team and various departments, ensuring timely dissemination of information.
- Coordinate international travel arrangements, including flights, accommodations, and ground transportation.
- Accompany the CEO to client sites across the world, including on-ground support, as needed.
- Anticipate needs and proactively address issues that may arise in the CEO's absence.
- Minimum of 5 years of relevant experience and proven track record in executive support roles.
- Exceptional organisational abilities to manage complex schedules, travel logistics, and information flow.
- Ability to thrive in a fast-paced environment, adapting to changing priorities and situations.
- Excellent written and verbal communication skills to interact effectively with internal and external stakeholders.
- High level of discretion and professionalism when handling confidential information.
- Resourcefulness, initiative, and lateral thinking (frequently required due to rapidly shifting environment and new information and opportunities landing on the CEO’s desk).
- Highly structured, punctual with a strong handle on time management both personally and when planning meetings and itineraries days, weeks or months in advance.
- Keen eye for detail.
- Willingness and ability to travel internationally, demonstrating cultural sensitivity and adaptability. This includes an openness and self-directed willingness to learn about other cultures and customs required for international trade.
- Tertiary qualifications in Science or Engineering would be desirable but not mandatory.
- Some background or keen interest clean energy, or a passion for saving the planet would be a bonus.

If you are a passionate and driven individual with a strong executive support background, we encourage you to apply.

**Job Types**: Full-time, Permanent

**Salary**: $80,000.00 - $120,000.00 per year

**Benefits**:

- Employee mentoring program
- Professional development assistance
- Travel reimbursement

Schedule:

- 8 hour shift
- Day shift

Application Question(s):

- Do you have the flexibility to partake in international travel as required for work purposes?

Work Authorisation:

- Australia (required)

Work Location: In person

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