Payroll and Accounts Officer

1 week ago

Brisbane, Australia Gramerci Full time

Great role with a highly successful privately held QLD business
- Supportive team and culture
- Brisbane Airport Location

**Purpose of Role**

Process the weekly payroll and action accounts payable and receivable tasks with accuracy and efficiency.

**JOB RESPONSIBILITIES**

**Payroll**
- Responsible for end-to-end payroll processing for the workforce (approx 100)
- Ensure the operational aspects of weekly payroll processing are delivered within appropriate time frames.
- Interpret applicable Modern Awards or Enterprise Agreements to derive correct payment to employees
- Ensure personnel records are maintained in Hr3 to meet employee, organisation and statutory requirements and entitlements
- Processing new employee's contracts and terminations
- Processing weekly time sheets
- Ensuring accurate payroll transactions and payments
- Managing Superannuation Choice funds for employees
- Managing and processing leave entitlements and payments
- Answering general payroll enquiries, including advice on awards, policies etc.
- Resolving payroll issues satisfactorily
- Keeping up-to-date with any legislation or ATO changes that would affect wages.

**Accounts**
- Accurate data entry of supplier invoices including freight into SAP.
- Review general ledger coding on invoices to ensure correct allocation of expenses and manage internal expense claim as well as petty cash reimbursements
- Prepare regular supplier payment proposal and supplier statement reconciliations
- Review freight invoices and ensure customers are charged correctly
- Monitor payment terms and prepare supplier payments for authorisation in a timely manner
- Reconcile credit card statements in SAP against statements
- Reconcile the Accounts Payable account in the General Ledger to the sub-ledger each month for local and overseas accounts payable
- Correspond with vendors and respond to enquiries
- Support of Accounts Receivable including the processing of customers payments in SAP
- Accurate Filing and scanning of documentation

**Accounts Receivable Back-up**

**Tasks Include**
- Receipt and allocate customer payments in SAP.
- Assist with the generation and distribution of end of month statements to customers.
- Respond to customer account queries in a timely and professional manner.
- Record customer interactions in SAP.
- Assist with managing and following up with trade debtors to maintain debtors within credit limits and terms.
- Assist with approval of ‘Sales Orders’ referred by SAP if Customer Credit Limit is exceeded. Contact customer and organize payment if required.
- Provide feedback to sales and administration staff as to the correct way to complete paperwork if errors are found.
- Assist with monitoring returns to ensure Adjustment Notes/Credits Memos have been generated. Prepare Credit Memos if required.
- Ensure customer orders supplied direct from suppliers get invoiced.

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