Space and Timetabling Officer

**Position **Space and Timetabling Officer

**Position Number **0159K03** Level/ Classification**:HEW 0506***

**Reports to **Manager Resource Scheduling

**Unit **Asset Utilisation***

**Directorate **Property Development Commercial Services***

**Positions Supervised **0**
**Position Purpose
The primary purpose of this role is to input information regarding University central teaching
and non-central teaching space into the central timetabling system in accordance with
University policy, with a focus on producing teaching timetables which target the efficient
use of teaching space and supports the strategic direction of the University.

This position is also responsible for collection, collation and reporting of data pertaining to
the University’s use of space.

**About Murdoch University**

Celebrating its 40th anniversary this year, Murdoch University is internationally recognised
as a research-led institution, pioneering solutions and collaborating with outstanding
researchers across the globe to achieve positive impacts for society, industry and the
environment. In line with our commitment to research-led teaching and evidence-based
practice, our students work alongside specialist researchers to tackle the most critical global
challenges including food security, sustainability and health futures.

The University continues on its upward and forward trajectory. In 2013, a serious milestone
in the University’s new strategy was achieved, when Murdoch entered the Times Higher
Education (THE) top 100 Under 50 rankings - at number 57, and continues to do so at
number 65 in 2014. In late 2014 Murdoch was awarded five stars for graduate employment
certainty in the Hobsons Good Universities Guide 2015, a testament to the work ready skills
Murdoch degrees offer graduates.

This is a great time to join Murdoch. There are a multitude of opportunities, including
exciting capital works projects that are part of the greater Murdoch Specialised Activity
Centre, which is a key objective for State government’s Directions 2031 and beyond policy.
The co-location of the New Fiona Stanley Hospital and the St John of God Hospital provide
many synergies for our learning and teaching, research and community engagement.

**About the Work Area**

The Property Development and Commercial Services Office (PDCSO) provides the highest
quality facility management services to support the teaching, research and commercial
activities for Murdoch University. It also oversees maintenance and strategic asset
management planning for the University for the short, medium and longer term.

The Space and Timetabling team
- manages the space requirements for the University;
- including managing business information relating to the University's physical

facilities;
- produces the University Timetable, and
- manages venues hire for external and internal clients at Murdoch's three onshore

campuses.

**Reporting Relationships
**Key Responsibilities / Duties
1. Undertake accurate space audits and report on space utilisation as requested.
2. Undertake collection, preparation and verification of timetabling data to ensure

efficient, effective and equitable timetabling services are provided in accordance with
University Timetable Policy. Provide support for ad-hoc room bookings and web
bookings as required.

3. Liaise with academic and professional staff to produce a timetable within required
timeframes, and where required, liaise with academic and professional staff
regarding their use of space.

4. Assist Manager Resource Scheduling, where required, in space planning and space
charging processes

5. Maintain knowledge and skills in the efficient use of timetabling tools and engage in
process improvement activities.

6. Provide information and reports on timetables and classes to all stakeholders in a
timely and knowledgeable manner, including the provisions of details of weekend
bookings to security, Facilities Management and other stakeholders.

7. Maintain a high level of professionalism and customer service in all aspects of the
role.

**University Values / Code of Ethics and Code of Conduct**
All staff are expected to comply with the Code of Ethics and the University’s Code of
Conduct and demonstrate a commitment to its Equity and Diversity and Safety principles
and the general capabilities of personal effectiveness, working collaboratively and
demonstrating a focus on results.

All Staff are to complete a Development Review Annually. Details of the University policies
on Development Review can be accessed here.

A Commencing Development Review should be completed within 3 months of
commencement

**Selection Criteria**
**Essential**

1. Completion of a degree or equivalent combination of relevant experience and
education/training.

2. High level organisational, time and workload management skills, including the ability
to prioritise workload to meet strict deadlines.

3. Highly effective communication, customer service and interpersonal