Daily Organiser/ Administration: Full-time, Fixed Term: 2 Years

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Administration

**Location**:Melbourne - CBD and Inner Metro suburbs

**Reference**:1489809

**Selection Criteria**:
**SC1** Demonstrated experience and skills in school finance

**SC2** Demonstrated capacity to develop procedures and processes relating to school finance

**SC3** Demonstrated high level oral and written communication skills, and ability to work with a range of stakeholders in a calm, professional and diplomatic manner

**SC4** Possess the technical knowledge and expertise relevant to carrying out financial procedures, and be adept at working with technology

**SC5** Demonstrated capacity to provide advice and support to management in respect to the work area and to initiate ideas to create an efficient, productive administrative environment

**SC6** Willingness to embrace the college's values and demonstrated capacity to work positively and collaboratively in an environment that is dynamic, innovative and open

**Role**:

- [Attendance requirement for this position]
- Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
- Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
- The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
- This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
- An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Daily organisation
- Maintain and update the daily organisation schedule on Xuno; ensure accurate record-keeping of staff attendance, absences and leave
- Coordinate staff absences, ensuring appropriate classroom coverage and supervision
- Communicate daily changes and duties to staff
- Manage daily relief teacher bookings and allocation of replacement staff as required
- Assist with onboarding and induction of casual relief teachers
- Liaise with teaching staff to resolve urgent coverage and supervision
- Work in collaboration with the executive team to identify and manage staffing shortfalls or clashes
- Provide administrative support to the executive team, including meeting coordination
- Maintain confidentiality and handle sensitive staffing information professionally
- Work in collaboration with the assistant principal (school operations & innovations) on timetabling duties, room and class allocations
- General administration
- Oversee the smooth day-to-day operation of the school's front office and administrative functions
- Serve as the first point of contact for students, parents, staff and community members
- Maintain databases and filing systems, both electronic and physical, ensuring accuracy and confidentiality
- Provide first aid health support to students if required
- Provide general support to the executive team as required
- Contribute to a positive, efficient and supportive school office environment
- Role and responsibilities included are typical of the work required but this list is not exhaustive; other duties w