Project Officer

**About the Department**

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

**About the Victorian School Building Authority**

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.

**About the Division**

**Asset Management Division**

The Asset Management Division is responsible for setting VSBA's strategic asset direction, developing and implementing programs that address accessibility, inclusion and accommodation initiatives, and building school capability and capacity to manage assets.

**The Maintenance Delivery Branch** oversees maintenance projects, encompassing planned maintenance, as well as the upkeep of hydraulic fire safety systems and shelter-in-place facilities and other programs. Additionally, it ensures that secondary school campuses are equipped with suitable facilities to accommodate mental health practitioners, aligning with the government's commitment for this program.

**About the Role**

This role is located in the** Commercial and Programs Unit**; Maintenance Delivery Branch; Asset Management Division; Victorian School Building Authority (VSBA).

The key responsibilities of this role are to:

- Demonstrate and promote departmental values in day-to-day work
- Support **procurement processes**, including documentation, compliance checks, and data entry
- Assist in preparing and maintaining **contract registers**, **compliance records**, and **audit documentation**:

- Contribute to the resolution of **basic procurement queries** and escalate complex matters where appropriate
- Support the monitoring of **contractor performance** and the collection of performance data
- Assist in the collation and preparation of reports for **spend analysis**, performance monitoring, or business insights
- Maintain effective working relationships with internal teams and **support liaison** with external stakeholders (e.g., probity advisers, ICN, DTF) under supervision
- Respond to internal stakeholder queries and support the development of **business improvement processes**:

- Contribute to **team projects** and provide administrative and operational support as needed

All VSBA staff have a shared responsibility to meet the same service standards outlined in the _VSBA Customer Service Charter_. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

**Attributes**
- Supporting **procurement and contract management** activities within the public sector, ideally with exposure to construction or capital works projects
- Understanding or working knowledge of **PDCMA**and associated public sector procurement standards and policies
- Strong **written and verbal communication skills**, with an ability to draft reports, briefings, and engage with stakeholders professionally
- High level of **attention to detail** and a methodical approach to task execution
- Good **problem-solving and analytical thinking** abilities, with a proactive and supportive mindset
- Competence in managing and interpreting **data** to support reporting or analysis tasks

**Desirable**Qualifications and Experience**

1-3 years' experience in procurement, contract administration, project support, or a related role

Familiarity with government procurement systems, guidelines, or capital works processes

**How to apply**

The department's Flexible Work policy reflects the changes under the new VPS Agreement 2024. Under the policy, the starting position of flexibility for department employees is **3 days per week in the office** for full-time employees
Operational requirements for this role are consistent with 3 days in the office.

**Further Information**

For more details regarding this position please see attached position description.

Applicants requiring adjustments can contact the nominated contact person.

**This role is for 2 years not beyond 31/12/2027**

**Applications close** 11:59pm on Friday, 8 August 2025