Office Manager

4 days ago

Noosaville, Australia Robilliard Building 7 Design Full time

**Office Manager**

Robilliard Building & Design

Noosaville, Sunshine Coast QLD

Office Management (Administration & Office Support)

Full time

$73,000 - $78,000 per year

Family owned and operated in Noosa for over 15 years, Robilliard Building & Design is seeking an experienced and highly motivated Office Manager to join our team. As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office and supporting our accounting/senior management team.

**Duties**:

- Oversee day-to-day office operations, including managing administrative tasks, scheduling appointments, and coordinating office supplies to ensure office equipment and supplies are maintained.
- Maintain and organise office systems, databases, accounts and records.
- Managing office finances, including creating and monitoring budget, processing invoices, and reconciling accounts.
- Maintaining the office infrastructure, including managing the maintenance and repair of equipment and ensuring that the office is clean and well-maintained.
- Handle incoming calls and correspondence, responding promptly and professionally.
- Assist with financial management tasks, such as invoicing, bookkeeping, and payroll processing.
- Manage trust accounting functions, including End of Month and Roll-Over processes, and preparing financial reports.
- Collaborate with team members to ensure efficient workflow and effective communication.
- Ability to optimise business turnover and delivery of business operating profit.
- Design, execute and drive business development and growth.
- Drive business compliance and critical incident management.
- Financial management, operating the budget ensuring procurement, cost controls, and driving revenue is managed correctly.

Skills and Experience Required:

- Minimum of 3 years of experience in an office management role.
- Experience using Xero (accounting software), and Outlook.
- Knowledge and experience using Monday software to streamline property maintenance processes.
- Experience using Deputy to manage employee schedules and track tasks.
- Advanced English language skills, both written and verbal.
- Excellent organisational and time management abilities.
- Strong attention to detail and accuracy.
- Exceptional communication, interpersonal skills and the ability to resolve challenges as they arise.
- Confidence in your capability to build strong relationship, effective resolve difficult situations and implement solutions that improve the service levels and financial results of the business.
- Knowledge regarding Australian building industry

Qualifications:

- Advance Diploma in a related field.

This is a full-time permanent, office-based position, requiring your presence five days a week.

Pay: $73,150.00 - $78,000.00 per year

Application Question(s):

- Which Microsoft Office products are you experienced with?
- Experience with Xero?

**Experience**:

- Office management: 3 years (required)

**Language**:

- English (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 21/09/2024

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