Executive Assistant to The Chief Product

**Executive Assistant to the Chief Product & Distribution Officer (CPDO)**

**About the role**

Join the team as an Executive Assistant (EA) and play a pivotal role in Youi's growth by delivering top-tier administrative support to our Chief Product & Distribution Officer (CPDO). Your efforts will help keep the day-to-day running smoothly while providing outstanding service across the business.

In this role, you'll be a key player in ensuring the Product & Distribution Department operates like a well-oiled machine. You'll manage forward planning, coordinate Board and internal committee papers, take minutes, prepare presentations, and keep everything on track for Exco and Board deadlines.

You'll also be the go-to for managing the CPDO’s diary, nurturing relationships with internal and external business partners, and maintaining a high level of communication, initiative, discretion, and confidentiality.

To thrive in this role, you'll have excellent people skills, a sharp eye for detail, and be an organisational pro. You’ll need to be flexible and adaptable, keeping tabs on a wide range of tasks and priorities with ease.

Work alongside an approachable leader and be part of our vibrant culture crew

If you're ready to excel in a dynamic, fast-paced environment, this role is for you.

**Ways of working**

This position is based at our HQ on the Sunshine Coast.

We operate with a hybrid approach, requiring office presence from Tuesday to Thursday, while offering the flexibility to work remotely on Mondays and Fridays.

**Key priorities**
- Oversee key matters for the CPDO, ensuring timely responses and sound judgement.
- Prepare agendas, minutes, and follow up on action items from meetings attended by the CPDO.
- Assist in compiling ELT presentations, reports, and Board/Management submissions.
- Manage deadlines for Product & Distribution submissions to key committees.
- Coordinate and finalise the Product & Distribution section of the quarterly Business Report.
- Facilitate communication between the CPDO and senior leaders, Exco, and stakeholders.
- Provide high-quality administrative support and manage the CPDO’s calendar and competing priorities.
- Track and follow up on key actions, deadlines, and project inputs.
- Handle travel bookings, expense reconciliation, and office supply management.
- Foster collaboration with leadership and assist fellow EAs as needed.
- Support audit activities, governance communication, and vendor governance administration.

**About you**
- Proven experience as a C-suite EA or similar executive administrative role in a corporate setting (preferred, but not essential).
- Skilled in managing video conferencing setups.
- Solid understanding of corporate governance principles, with experience coordinating board packs or papers (highly regarded).
- Exceptional ability to compile and record agendas and minutes with accuracy.
- Excellent communication skills, both written and verbal, with strong grammar proficiency.
- Experience in organising workshops, seminars, or related events.
- Basic finance knowledge for budgeting purposes.
- High level of integrity and professional accountability.
- Highly efficient and skilled in organisational management.
- Relevant business and/or governance qualification (preferred but not essential).

**How to apply**

Our Internal Talent Acquisition team exclusively manages all hiring processes, and we do not accept unsolicited resumes directed to hiring managers.

**About Youi**

At Youi, we believe in challenging the status quo. We're not your typical insurance company - and that extends to how we sell insurance and hire our team. With over 2,300 employees, we have ambitious goals to keep growing and continue delivering awesome insurance solutions across new products and distribution channels.

We pride ourselves on our diversity and individuality, both among our employees and the customers we serve. We believe that it is the unique combination of skills, perspectives, and experiences of our people that truly sets us apart.

Our company values - being _dynamic_, _human_-focused, _awesome_ _service_, _honest_, and _passionate_ - guide everything we do. We recognise and value the contributions of each team member to our culture and success.

At Youi, we're unafraid to be different, and we're looking for people who share our values and want to be part of a team that is making a difference in the insurance industry.