Team Assistant

1 day ago

Greater Brisbane QLD, Australia Stockland Full time

We have an exciting opportunity for a **Team Assistant** to join our **Stockland Masterplanned Communities team**. This permanent full-time position is based in our South Brisbane office, with the added benefit of flexible working arrangements to balance time between the head office, project offices (Located in Logan, Ipswich and Redland bay) and home.

**About the Role**:
As a Team Assistant, you will play a crucial role in enhancing Stockland’s brand and supporting the creation of a high-performing, collaborative team environment. Your responsibilities will include:

- **Information Management**: Collect and maintain files/records, correspondence, and project files for easy retrieval.
- **Administrative Support**: Perform diary management, travel arrangements, stationery orders, timely invoice payments, word processing, expenses, organization of approvals, and provide solid administrative secretarial support including preparation of minutes, agendas, and reports.
- **System Maintenance**: Assist in maintaining appropriate systems, procedures, and controls.
- **Stakeholder Interface**: Provide a welcoming and helpful interface between the team and key stakeholders, representing Stockland in alignment with our brand and values.
- **Communication**: Use excellent communication skills to liaise clearly with internal and external stakeholders, ensuring meetings are booked, events are attended, and reports/presentations are accurate and prepared by set deadlines.
- **Collaboration**: Encourage joint efforts with peers in the Development Business and cross-business project stakeholders, with a focus on friendly communication with Corporate Affairs, Shared Services, IT, and other corporate services.

**About You**
- Previous experience supporting in an administrative function within a fast-paced environment such as real estate, property, construction, or a similar field.
- Exposure to processing purchase orders and managing invoicing payments is a plus, though not essential.
- Proficiency in using the full Microsoft Office 365 suite. Exposure to SAP or a similar enterprise system would be highly advantageous but not essential.
- Demonstrated ability to take initiative, think on your feet, and solve problems effectively.
- Strong communication skills to liaise effectively with various stakeholders.
- ability to manage multiple tasks and projects simultaneously, ensuring timely and accurate completion of all assignments.

**The Stockland Proposition**

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.

We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products.

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