Executive Assistant

At Cotality, we are driven by a single mission—to make the property industry faster, smarter, and more people-centric. Cotality is the trusted source for property intelligence, with unmatched precision, depth, breadth, and insights across the entire ecosystem. Our talented team of 5,000 employees globally uses our network, scale, connectivity and technology to drive the largest asset class in the world. Join us as we work toward our vision of fueling a thriving global property ecosystem and a more resilient society.

Cotality is committed to cultivating a diverse and inclusive work culture that inspires innovation and bold thinking; it's a place where you can collaborate, feel valued, develop skills and directly impact the real estate economy. We know our people are our greatest asset. At Cotality, you can be yourself, lift people up and make an impact. By putting clients first and continuously innovating, we're working together to set the pace for unlocking new possibilities that better serve the property industry.

Are you an experienced or emerging Executive Assistant ready for your next challenge? This could be the opportunity for you. Join a fast-paced, dynamic, and supportive environment where you’ll grow your skills and take the next step in your career. In this role, you’ll play an integral part in supporting three of our senior leaders (the Executive Research Director, General Counsel and Chief Data Officer) and contributing to meaningful outcomes as a valued member of the team.

What you will be doing:

- **Executive Support**:Provide high-level support to the senior leaders, including managing complex calendars, meetings across time zones, and preparing leadership materials.
- **Stakeholder Coordination**:Liaise with internal and external stakeholders to ensure timely, professional communication on behalf of the executives.
- **Meeting and Event Management**:Organise leadership meetings and events, including agendas, minutes, and follow-ups.
- **Governance Forum Facilitation**:Support governance forums by managing agendas, papers, minutes, action tracking, and outcome communication.
- **Document and Correspondence Management**:Draft and manage polished, confidential communications, presentations, and reports.
- **Travel Coordination**:Arrange domestic and international travel, including flights, visas, and itineraries.
- **Brisbane Office Facilities Management**:Oversee daily office operations, liaising with vendors and managing supplies and facilities.
- **Project and Operational Support**:Contribute to special projects and team efficiency across the business.

**Job Qualifications**:
What you will bring:

- 5+ years’ experience as an Executive Assistant supporting senior leaders (C-suite or equivalent) in a similar capacity.
- Strong organisational skills - able to manage complex calendars and shifting priorities.
- Experience coordinating leadership meetings - agendas, papers, minutes, and follow-ups.
- Excellent written and verbal communication.
- Strong relationship-building and stakeholder management skills.
- Proficiency with the Microsoft Office Suite.
- Skilled in arranging travel.
- Experience with facilities support and vendor coordination is preferred but not essential.

**Thrive with Cotality**

At Cotality, we offer more than just a job, we provide a benefits experience designed to support your whole self. From a flexible working model to competitive time off and retirement savings with meaningful perks and growth opportunities, our package is built to help you thrive at work and in life.

Highlights include:

- Time off: Generous PTO and paid holidays, plus volunteer time off.
- Family Support: Up to 16 weeks of fully paid parental leave and a baby stipend.
- Retirement: Superannuation program with employer contribution
- Wellbeing: 10 paid wellbeing half days, $600 annual well-being stipend, 12 free mental health sessions and free access to the Calm app.
- Extras: Recognition Rewards, Referral bonuses and more

**Cotality's Diversity Commitment**:
Cotality is fully committed to employing a diverse workforce and creating an inclusive work environment that embraces everyone’s unique contributions, experiences and values. We offer an empowered work environment that encourages creativity, initiative and professional growth and provides a competitive salary and benefits package. We are better together when we support and recognize our differences.

**Equal Opportunity Employer Statement**:
Cotality is an Equal Opportunity employer committed to attracting and retaining the best-qualified people available, without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, record of offences, age, marital status, family status or disability. Cotality maintains a Drug-Free Workplace.

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