Executive Assistant

2 weeks ago

White Gum Valley, Australia Sha Williams Executive Coach Full time

Executive Assistant

Ready to team up with a dynamic Director to manage business operations and drive productivity?

Sharon Williams is currently looking for an Executive Assistant with previous experience performing administrative duties and providing support to high-level management. If you are looking for hours to fit your lifestyle, in a role where you can immediately feel the impact of your savvy people skills, your organised approach to tasks, and your ability to take initiative to get the work done - then come join Sharon Williams and be an important part of this small yet dynamic team.

What You’ll Do
- Coordinate scheduling and calendar management, as well as arrange Director’s travel and travel-related activities, including hotel booking
- Deliver basic administrative and office support, such as spreadsheet creation, document scanning, basic market research, and maintenance of digital filing system and contact database
- Optional - Occasionally assist with the set up and facilitation of workshops, including meet and greet workshop participants, take notes, summarise flip charts, note observations, take photos and be responsive to Director’s requests
- With direction manage Survey Monkey surveys to clients and potentially post to social media

Who You Are
- Super organised: you juggle many tasks and large quantities of information, follow orderly systems, find answers quickly, manage deadlines and timelines
- A Seasoned multi-tasker: you pivot when the need arises, trouble-shoot and problem-solve, prioritise effectively and work independently
- Tech savvy: you have basic Microsoft Office suite skills; comfortable with Apple products, and confident in your ability to learn new software and systems, experience with Xero would be preferred or willingness to learn the basics
- A Strong Communicator: you are a personable, savvy interpersonal communicator who can speak and write professionally
- An effective Time Manager: you stay focused, complete tasks on time, keep operations flowing smoothly and prioritise effectively
- A Detailed Data Keeper: you are a systematic record keeper who can manage databases and online filing systems - a master of detail

This role is flexible, ranging from 6-10 hours a week, ideally with one day face-to-face for 5 hours. Occasional workshop assistance may also be requested outside of usual work times, however, this is optional.

**Job Type**: Part-time

Pay: From $40.00 per hour

Expected hours: 5 - 10 per week

Work Location: Hybrid remote in White Gum Valley, WA 6162

Application Deadline: 15/09/2024

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