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Office Administrator
3 weeks ago
**Job description**
- The Office Administrator is responsible for assisting the Studio Directors and the HR Team with overseeing administrative functions and general management of the office, as well as providing support for day-to-day HR tasks as needed.
- This is a full-time, working 5 days per week, maternity leave cover role which will be offered as 12-month contract, commencing in February.
**What you will be doing**:
- Complete a broad variety of administrative tasks proactively for the studio directors including: managing multiple active calendars, completing expense reports; composing and preparing correspondence that is often confidential
- Liaise with facility management vendors, including cleaning, catering and security services
- Maintain stock lists and order office supplies as needed
- Manage outgoing post and record data on special deliveries
- Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Establish and maintain effective communication with employees to include assisting with company benefits, policies and procedures questions and refer to HR Director as needed
- Assist with recruitment efforts to include sourcing, requisition management and interview scheduling
- Coordinate and properly process pre-employment screening, new hire paperwork and assist with onboarding
- Ensure all regulatory workplace site posters and required documents are up-to-date and properly displayed at the workplace
- Assist the HR Team with conducting audits of payroll, benefits, and other HR programs as needed
- Assist management team with maintaining health, safety and environmental plans and procedures. Contact and work with management to ensure safety protocols are being followed.
**Your Strengths**:
- 2+ years' experience as an Office Administrator, Office Assistant or relevant role
- Higher School Certificate (HSC) or equivalent.
- Excellent knowledge of MS Office - Excel, Word, PowerPoint and Outlook
- Outstanding communication and interpersonal abilities.
- Excellent organizational, time management and leadership skills
- Able to perform all duties while exercising a high degree of confidentiality including as it regards employee records and all sensitive information in which this position comes in contact
- Familiarity with office management procedures and basic accounting principles
