Office Administrator

5 days ago

North Ryde, Australia AGS LLC Full time

**What you will be doing**:

- Complete a broad variety of administrative tasks proactively for the studio directors including: managing multiple active calendars, completing expense reports; composing and preparing correspondence that is often confidential.
- Liaise with facility management vendors, including cleaning, catering and security services.
- Maintain stock lists and order office supplies as needed.
- Manage outgoing post and record data on special deliveries.
- Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements).
- Plan in-house or off-site activities, like parties, celebrations and conferences.
- Establish and maintain effective communication with employees to include assisting with company benefits, policies and procedures questions and refer to HR Director as needed.
- Assist with recruitment efforts to include sourcing, requisition management and interview scheduling.
- Coordinate and properly process pre-employment screening, new hire paperwork and assist with onboarding.
- Ensure all regulatory workplace site posters and required documents are up-to-date and properly displayed at the workplace.
- Assist the HR Team with conducting audits of payroll, benefits, and other HR programs as needed.
- Assist management team with maintaining health, safety and environmental plans and procedures. Contact and work with management to ensure safety protocols are being followed.

**Your Strengths**:

- 2+ years' experience as an Office Administrator, Office Assistant or relevant role.
- Higher School Certificate (HSC) or equivalent.
- Excellent knowledge of MS Office - Excel, Word, PowerPoint and Outlook.
- Outstanding communication and interpersonal abilities.
- Excellent organizational, time management and leadership skills.
- Able to perform all duties while exercising a high degree of confidentiality including as it regards employee records and all sensitive information in which this position comes in contact.
- Familiarity with office management procedures and basic accounting principles.

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