Administrative Assistant to The CEO

5 days ago


Sunshine West, Australia SPACE PROPERTY HOMES PTY LTD Full time

**About Space Property**

At Space Property, we’re redefining housing with innovative, cost-effective modular solutions. Our mission is to address Australia’s housing crisis by delivering practical, efficient, and affordable housing options. We are a small but driven team, passionate about creating real impact through smart design and purposeful execution.

**About the Role**

We’re looking for a proactive, organised, and trustworthy Administrative Assistant to provide direct support to our CEO. This role is perfect for someone with exceptional attention to detail, strong problem-solving skills, and the ability to manage multiple priorities with discretion.

You’ll take ownership of a wide range of administrative, property management and personal support duties, enabling the CEO to focus on driving business growth. This is a hands-on role in a fast-paced

environment, ideal for someone who shows initiative and works independently.

**Key Responsibilities**

Executive & Office Administration
- Manage the general inbound inbox, prioritising and responding where appropriate
- Coordinate the CEO’s calendar, meetings, travel and reminders
- Prepare documents, reports and presentations
- Attend meetings, taking clear and concise notes to capture key actions and decisions
- Maintain professionalism and discretion in all correspondence
- Ensure the showroom is welcoming, organised and presentation-ready

Personal & Financial Support
- Organise and process incoming mail, ensuring timely follow-up
- Manage payment of business expenses with accurate record-keeping
- Assist with personal appointments, errands, and ad hoc tasks

Operational Support
- Maintain efficient filing and record-keeping systems (digital and physical)
- Liaise with internal teams, contractors and suppliers
- Provide administrative support for projects and operational priorities
- Assist in planning and delivering showroom events, activations, and investor seminars

**About You**

You are highly organised and detail-oriented, able to juggle multiple tasks while maintaining accuracy and professionalism. With strong communication skills, a proactive problem-solving mindset, and an energetic approach, you’re driven to get things done.

**Essential Skills & Experience**
- 1-3 years of administration or property experience (agency or in-house)
- Strong organisational skills with the ability to prioritise effectively
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Problem-solving skills with a proactive mindset
- Proficiency with Microsoft Office and/or Google Workspace
- Ability to adapt quickly and manage multiple tasks simultaneously
- Professional discretion and confidentiality
- A customer service mindset and collaborative attitude
- Initiative to identify and act on tasks without being prompted

**Highly Regarded (Bonus)**
- Marketing experience with CRM platforms, Meta Ads, Canva, Mailchimp and Google Ads
- Property management or financial administration experience

**What We Offer**
- Competitive salary package: $85,000 - $95,000 + Super (depending on experience)
- Hybrid work model - 4 days in-office, 1 day from home
- A dynamic, fast-paced environment with a supportive, purpose-driven team
- Opportunity to work directly with leadership and make a tangible impact

**How to Apply**

If you’re ready to bring your organisational expertise and proactive energy to a role where no two days are the same, we’d love to hear from you.

Join Space Property and help transform housing in Australia.

Pay: $85,000.00 - $95,000.00 per year

**Benefits**:

- Employee stock purchase plan
- Maternity leave
- Visa sponsorship

Ability to commute/relocate:

- Sunshine West VIC 3020: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- administration : 2 years (preferred)

Work Authorisation:

- Australia (required)

Work Location: Hybrid remote in Sunshine West VIC 3020



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