Project Administration Officer

1 week ago

Clyde North, Australia Whelans Group Investments Full time

**Project Administrator - Join Our Dynamic Team**

**Employment Type: Full Time, Fixed Term until November 2026**

**Commencement: Immediate Start**

**About Whelans Group**

At Whelans, we’re more than a family-owned company—we’re a thriving team passionate about delivering exceptional results across earthmoving, heavy haulage, road maintenance, quarries, civil construction, welding, fabricating, engineering, and traffic control. With years of expertise and cutting-edge tools, we live by our motto: “Making it Happen.”

**About the Position**

Are you a skilled and detail-oriented Project Administrator ready to take on an exciting challenge? We’re searching for an exceptional individual to support our management team and ensure smooth operations on a significant infrastructure project. If you're ready to bring your expertise and enthusiasm to a fast-paced environment, we want to hear from you

**What We’re Looking For**:
✔ A proactive professional with MRPV experience and expertise in Team Binder advantageous.

✔ Ability to work onsite, five days a week—a key requirement for this role.

✔ Strong administrative skills, including document control, scheduling, and reporting.

✔ Excellent communication abilities to liaise with stakeholders and keep projects on track.

✔ A commitment to workplace safety and compliance.

✔ The ability to Multitask with competing priorities otherwise looks good

**Key Responsibilities**:

- Provide essential administrative support to management.
- Manage project documentation and ensure timely updates.
- Track project costs and assist with reporting.
- Coordinate meetings, taking detailed minutes with actionable follow-ups.
- Ensure compliance with site safety protocols and maintain professionalism at all times.

**Qualifications & Requirements**:

- Current Australian Driver’s Licence & Construction Induction Card.
- Pre-employment medical check, drug & alcohol test, police check, and VicRoads driving history report.
- Strong organisational skills with a keen eye for detail.

**Why Join Us?**

Be part of an organisation where leadership, safety, and excellence come first and input is valued. We provide the tools and support you need to excel in your role, all while contributing to meaningful and impactful projects.

Whelans is proud to be an equal opportunity employer. We celebrate diversity and encourage people of all backgrounds to apply.

**Job Types**: Full-time, Part-time, Fixed term
Contract length: 18 months

Pay: $70,000.00 - $85,000.00 per year

Expected hours: 36 - 40 per week

Schedule:

- 8 hour shift
- Day shift

Ability to commute/relocate:

- Clyde North VIC 3978: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administration: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

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