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Office Administrator

3 weeks ago

Wetherill Park, Australia Now Careers Full time

Part time work: Flexible working hours/ start time.
- Immediate, permanent position.
- Receive ongoing training and upskilling.

**About the Company**:
Our client is a global leader in photovoltaic mounting solutions. They manufacture mounting systems for roofs, façades and solar parks and provide PV planning tools. With an international network of production, distribution and service companies, our client is active in all major international markets, including Australia.

**About the role**:
Due to the rapid growth, they are now seeking a driven **Admin Assistant / Office All Rounder **who will support our team with accounts receivable, accounts payable and general administration functions. Based in our Wetherill Park office, this role reports to the **Financial Controller** and will be a key member of the team.

**Key Responsibilities**:
Reporting to the Financial Controller, you will be responsible for (but not limited to) the following duties:
PA and General Admin duties:

- PA duties for the Managing Director.
- Manage, coordinate, and arrange travel and travel-related activities, including hotel booking and transportation.
- Assist in the planning and execution of company events, including meetings, conferences, and regular social gatherings.
- Assist in company event logístical details such as catering and proactive engagement with guests.
- Maintain office supplies inventory and place orders as needed to ensure adequate stock levels.
- Coordinate office maintenance, repairs, troubleshooting, liaising with vendors and building management as necessary.
- General office support duties

Bookkeeping and Data Entry duties:

- Issue timely and accurate customer sales invoices.
- Issues customer statements and request timely payment of outstanding debts.
- Enter supplier purchase invoices into MYOB.
- Reconcile supplier invoices with statements for payment processing.
- High attention to details and ability to work under pressure.
- Daily ad-hoc duties under direction of Financial Controller.

**Requirements**:

- At least 2 years' experience in a similar role.
- Excellent oral and written communication skills to all levels within an organization
- Intermediate to advanced user of Word, Excel, and Outlook.
- Demonstrated time management and problem-solving skills.
- Strong attention to detail
- Can-do, hands-on mindset with the ability to work autonomously as required.
- Desire to be a part of/and appreciation for the challenges and rewards of working in a growing business.
- Go the extra mile to build sustainable relationships of trust through open and interactive communication with the clients.