People Administrator

Melbourne, VIC, AU, 3000**About North Western Program Alliance**:
North Western Program Alliance (NWPA) consists of three Alliance partners - John Holland, KBR and MTM and the client (LXRP), working together as one team to achieve shared goals.
NWPA has a proven track record with the successful delivery of seven level crossing removal projects, several premium stations, two projects currently in delivery and three in development phase.
We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.

We currently have an opportunity for someone looking to start their career in Human Resources, as a People Administrator on a 12-month Parental Leave Cover Contract.

**About the Role**:
Reporting to the Senior People Advisor, you will join an experienced People Team with a supportive culture and focus on collaboration and success.

As the People Administrator, you will provide support to the People team across a range of functions including but not limited to; onboarding, training and development, employee record management, maintenance of HR databases, generation of reports for people related matters and a strong focus on managing employee data and training records.

Your drive to build a career in Human Resources will see you;
- Get involved in various ad-hoc tasks to support the team
- Thrive in an environment where your workload can often change day to day
- Take pride in your work, ensuring accurate data management is kept and timeframes are met
- Maintain knowledge and understanding of HR policies and procedures

**Responsibilities of the role include;**:

- Use appropriate systems and software to store and maintain employee’s personal records ensuring that all information is accurate and up to date.
- Generate reports as required from various databases, which may include information on absenteeism, annual leave, training, licences, qualifications, and performance management data
- Communicate and liaise with the client, external vendors, subcontractors, and community stakeholders for administrative purposes
- Coordinate the probation review process, which may include issuing and following up on probation documentation
- Manage the accurate upkeep of employee training records and employee information on the Learning Management System (LMS), whilst maintaining confidentiality and sensitivity
- Assist in all human resource matters, as directed by your manager
- Prepare training materials and assist to setup the rooms as required by facilitators
- Prepare human resource related documents, presentations, and statistics/data for employees and managers.
- Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to people operations.
- Assist with payroll, benefits, and compensation administration
- Assist in the implementation of HR policies, procedures, programs and initiatives, in alignment with the business needs
- Support new employees as directed during their on-boarding, which may include coordinating inductions
- Build positive relationships through influence and negotiation with employees, managers, subcontractors, and external stakeholder groups across the business
- Continuously seek ways of improving processes and strive towards efficient ways of working
- Plan, schedule and coordinate training events, including logistics, booking, catering, venue and calendar management
- Support the development and delivery of people development initiatives, e.g. webinars, presentations, networking events, workshops and broader programs
- Perform all duties in accordance with John Holland policies, processes, systems and procedures

**To be successful in this role, you will have;**:

- Completion of Year 12 certificate or equivalent
- Bachelor’s Degree in Human Resources Management or Business preferred or post-secondary school training/TAFE certificate in HR, IR/ER or Business
- More than 2 years’ experience working in a professional services office environment, corporate or construction
- Strong verbal and written communication skills, interpersonal skills and social awareness
- Capability to perform routine administration with a focus on accuracy
- Ability to form good working relationships with all key stakeholders across the Alliance
- Ability to work autonomously as well as part of a small team
- Competency using Word, Excel, PowerPoint, Outlook, MS Teams and learning new systems associated with employee records management

**What you’ll get in return;**:

- Join one of Australia’s leading Alliance’s to deliver critical Projects that make a real difference to the lives of people on our program of works and in the communities in which we operate
- Work with and learn from leading industry experts to develop and progress your career
- Deliver innovative, unique and award-winning Projects you’re proud to say