Administration Officer

Overview:

- Administration OfficerFull-time, Fixed Term position 12 months- Salary Level HEW 5 + 17% Superannuation- Based at the Melbourne CBD campus, and hybrid ways of working
- About the role
- The Administration Officer provides support to the Executive Director and Senior Leadership Team, Property Services Group.

The role is required to:
- Be skilled in professional administration and document management.- Be a team player, keen to roll up their sleeves, help others and fix problems.- Be skilled in proactively managing calendars and coordinating schedules with precision.-
- Set the standard for customer service through timely, accurate replies and representing PSG professionally.- Create and refine memos, letters, and other important documents.- Acts as a key liaison to important stakeholders, ensuring respectful and professional communication.- Be tech-savvy with knowledge of systems and technology.- Break down silos, encouraging collaboration and efficiency across departments

To be successful in this position, you will have:
Extensive experience in providing administrative support in a large, complex organisation.- Excellent organisational and time management skills including the ability prioritise work and manage expectations accordingly.- Excellent problem-solving skills and outcome focused approach including the initiative to harness resources, identify areas of improvement and propose / implement solutions.- Demonstrable experience with a strong customer service focus.- Well-developed interpersonal, verbal and written communication skills and ability to negotiate, influence and engage with a wide audience.- High level information technology proficiency (IT) including use of Microsoft Suite (Word, Excel, Visio, PowerPoint) and proficiency in the use of SharePoint platform.

About the Group
- Property Services is located in the Operations Portfolio which is the services nucleus of RMIT and the focus for the development of the finance, people development infrastructure and systems that provide administrative capacity to the University.
- Property Services has approximately 100 staff and has the responsibility to operate, maintain and enhance the buildings owned and leased by RMIT University, oversee construction projects and ensure the provision of physical facilities services.

Property Services is responsibility for a Property Portfolio of $2.9b with an operating budget in excess of $80M and prospective capital projects of over $100M per annum for the next few years in Melbourne and Vietnam. RMIT's built environment involves approximately 110 buildings in Melbourne spread across all RMIT's campuses and sites.

Property Services consists of the following branches:
- Portfolio Management- Facilities & Asset Management- Capital Works- Development- Campus Strategy- Business Operations

For more information please visit:
To Apply
- Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page..

Position Description
- Administration Officer

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page.

About RMIT University

RMIT is a multi-sector university of technology, design and enterprise with more than 96,000 students and close to 10,000 staff globally. The University’s mission is to help shape the world through research, innovation and engagement, and to create transformative experiences for students to prepare them for life and work.

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Applications Close:
3 July 2025 11.59 pm
- _or visit our Careers page for more contact information - _
- ._
- We are a Circle Back Initiative Employer - we commit to respond to every applicant._