Portfolio Administration Manager

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Your Opportunity

We have an exciting opportunity for an Portfolio Administration Manager to join our Sydney Team. You will provide outstanding and consistent support to assets across the Retail portfolio through the management of accurate lease related information and high-quality data input in all systems and deliver exceptionally memorable and rewarding experiences to our customer.

Please note this is a 6 Month Fixed Term Full Time Contract.

**Your responsibilities include but are not limited to**:
Building collaborative relationships with asset teams, delivering a consistent service and attending meetings as required;
Responsible for accurate data input of all lease related information and collation of associated documentation;
Achieving 100% accuracy of each asset’s Tenancy Schedule;
Achieving > 95% data accuracy in Salesforce.
Performing monthly rent up and invoicing responsibilities for the assets;
Completing all lease outgoing adjustments/estimates and rent reviews for the assets in accordance with lease requirements and relevant state legislation; Conducting lease audits;
Production of lease related correspondence to retailers/operators and distribution to the asset teams where required.
Assisting the asset teams with Capex related processes;
Raising work and purchase orders for the assets;
Matching supplier invoices for review, approval and payment for the assets;
Where required, assisting with daily receipting and debt collection for the assets;
Assisting with month-end procedures in accordance with the finance timetable;
Driving improvements and maximising efficiency of administration related procedures;
Working collaboratively with national teams to deliver Retail divisional initiatives, and contributing to the implementation of the Retail strategy;
Adhering to Mirvac policies and procedures and internal reporting deadlines and providing accurate and high-quality outputs, and quick responses to requests for information about the assets;
Assisting with any projects, or undertaking additional duties as reasonably required.

Your point of difference

Relevant tertiary qualifications, previous experience in the retail industry (desirable) and demonstrated account reconciliation and administration skills

You will have a high level of IT proficiency and a strong understanding of relevant legislation and the legal obligations of the asset.

Finally, you will be proactive and self-motivated approach with the ability to solve problems, have exceptional communication skills with the ability to maintain confidentiality and discretion in relation to asset information.

What sets us apart

Mirvac's team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.

We're proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development - and with employee engagement exceeding 90%, it seems this appreciation goes both ways.