Business Administrator

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

As a Business Administrator, you will manage discrete work packages to provide essential administrative support to the Group, Teams, and Senior Team Coordinator. You will handle travel arrangements, coordinate meetings and events, and maintain key systems, ensuring smooth team operations. Your role will be crucial in supporting project and commercial activities with precision and professionalism. This role offers a hybrid working model, with a minimum of **three days per week based** in our Sydney office.

**The Opportunity**
- Arrange travel, meetings, team events, and workshops, managing logistics and documentation
- Support corporate credit card purchases, staff onboarding/offboarding, and timesheet coordination
- Maintain and update distribution lists, Team SharePoint sites, calendars, and business card orders
- Assist with client invoice generation, debt collection, supplier invoice submissions, and project setup
- Produce and format documents adhering to corporate templates and style guidelines

At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.

**Is this role right for you?**

- Relevant administration experience within consulting, engineering, or built environment sectors
- Strong attention to detail with a methodical, process-oriented mindset
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Arup systems, including Templafy
- Excellent communication skills, discretion, and a customer-focused, solution-oriented approach
- A growth mindset with eagerness to learn, adapt, and share knowledge within a fast-paced environment

**What we offer you**

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Explore the perks of a career with Arup Australia:

- Hybrid working policy and flexible working hours.
- Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
- Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
- Birthday leave
- Annual leave loading
- Ability to purchase additional leave of up to 20 days for permanent employees.
- International mobility opportunities
- Insurances (life & income protection)
- Interest free solar energy and bicycle loans
- Novated car lease
- Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.

**Different people, shared values**

**Our Application Process**
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- Arup does not accept unsolicited resumes from recruiters or employment agencies._