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Administration Officer
2 weeks ago
**(HE05) $80,118-$92,203 per annum plus an employer contribution of 17% superannuation applies.**
**Three year fixed-term contract |Full time**
**We are seeking an experienced Administration Officer to provide high-level administrative support within the Division of Research and Innovation to support the Australian Defence Technologies Academy (ADTA). This role offers a unique opportunity to work with senior leaders and contribute to impactful projects in a fast-paced environment.**
The Administration Officer plays a pivotal role in supporting senior executives within the Division of Research and Innovation, ensuring seamless operations through expert administrative support. From managing complex diaries and coordinating high-level meetings to handling office administration with precision, this role is at the heart of a dynamic and fast-paced environment, enabling the team to drive impactful research initiatives.
**Why Join Us?**
- Be part of a prestigious institution known for its commitment to research and innovation.
- Engage with top-tier professionals and contribute to projects that have national and international impact.
- Enjoy a supportive work environment that values integrity, respect, and discovery.
**Key Responsibilities**:
- Provide executive support, including diary management, meeting coordination, travel arrangements, and correspondence handling.
- Prepare agendas, take minutes, and follow up on action items for committees and senior leadership meetings.
- Assist with event logistics, including professional development activities, training sessions, and international delegations.
- Develop and maintain relationships with internal and external stakeholders to support divisional operations.
- Ensure the seamless operation of office functions, including procurement, financial administration, and compliance with policies.
- Support research strategy and planning by gathering and organising relevant information.
**To be successful you will need**:
- High level organisational and administrative skills, including the ability to prioritise and manage confidential or sensitive material against competing deadlines.
- Ability to exercise judgement and use initiative to provide effective problem-solving solutions.
- Excellent interpersonal, oral and written communication skills, including the ability to liaise effectively with a diverse range of senior stakeholders.
- Demonstrated competence in the use of computer software and general administrative equipment.
- Demonstrated experience supporting events, project coordination and training programs.
- Demonstrated ability to promote the organisational values of integrity, respect, collegiality, excellence and discovery, and a commitment to positively comply with the associated behaviour expectations.
**Qualification/s**:
- A degree without subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
**Special Conditions**:
- Australian Citizen - You must be an Australian Citizen, eligible and willing to hold a Security Clearance.
**The path to Adelaide University**
We are on an exciting path to Adelaide University as we prepare to open our doors in January 2026. Adelaide University will combine the strengths of the University of Adelaide and the University of South Australia, and we are dedicated to creating an accessible and future-focused educational powerhouse that fosters economic and social wellbeing through ground-breaking research and innovative teaching. You can learn more about Adelaide University HERE and more information will be provided throughout the recruitment process.
**Enjoy an outstanding career environment**
We offer a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaboration - offers you vast scope and opportunity for a long, fulfilling career.
It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.
Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.
We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.
In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high-quality professional development programs and activities; and an on-campus health clinic, gym and other
