Legal Secretary

7 days ago

Sydney Central Business District, Australia HAYS Full time

80-90k package. Permanent role. Hybrid work. Leading Law Firm. Sydney CBD.
**Your new company**
***
Join and become part of an amazing work culture at this leading law firm with offices in Sydney and Melbourne. They are currently looking for a legal secretary to support the solicitors and other team members. This role not only offers you a good annual salary but several other benefits like flexible working, supportive team member and 16 weeks paid parental leave for primary and secondary caregivers to name a few.

**Your new role**
***
As a Legal Secretary, you would be responsible for:

- Diary Management - proactively manage appointments, tasks and reminders for file work, hearings, settlements, client meetings.
- Document Preparation - transcription of digital dictation and general typing, including preparation of correspondence, agreements, advices and court documents.
- File Management - create and maintain files in an orderly manner.
- Document Management - Preparation of substantial amounts of documentation including barrister’s briefs, court books, compiling submissions.
- Billing - Entering daily timesheets, prepare detailed bills in accordance with firm protocols and monthly deadlines
- Client Support - Screening telephone calls, assisting with client queries where appropriate, managing client expectations around communications.
- Information / Precedent Management - Ensuring precedents and templates are updated in accordance with legislative or firm changes.
- General Office Duties - Filing, photocopying, faxing, binding, arranging cheque requisitions, maintaining workspace in a neat and tidy manner.
- Team Support - Answer unattended phones within the department. Assist other support staff with overflow work. Use initiative to identify and communicate suggestions for improvement in client service, teamwork, etc.
- Communication - Prioritise workflow and ensure fee earners are provided with feedback as to the status of current work, future tasks and significant dates.
- Support fee earners in building the firm's brand and developing strong professional relationships with clients and associations.
- Diary management relating to board commitments, committee meetings, marketing, professional development and administrative related appointments.
- Preparation / collation of documentation and materials for presentations and meetings.
- Preparing & lodging expense claims.
- Time recording and billing
- Any other ad-hoc administration duties as required.

**What you'll need to succeed***
- Proven experience working within the Legal profession
- Strong attention to detail and excellent word processing skills
- Ability to meet deadlines and assess the urgency of tasks in a calm and professional manner
- Excellent organisational skills
- Excellent communication skills both written and verbal
- Experience with Microsoft Office including Outlook, Word and Excel, with the ability to learn other software programs easily

**What you'll get in return***
- 80-90k package
- Permanent role
- Flexible working
- 2 -3 days from office and rest from home.
- Opportunity to work with eminent solicitors located in Sydney CBD
- Inclusive, diverse and collaborative work environment
- Amazing benefits

**What you need to do now**

Parul Singh

+61288601653

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2670756

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