Assistant Facilities Manager

JLL supports the Whole You, personally and professionally.
What does the job involve?
The Assistant Facilities Manager HUB will manage the day-to-day client activities for the assigned property/facility and be the point of contact for key stakeholders and/or client.
The role will assume overall responsibility for site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, reviewing service reports and processing payments.
The AFM will be based 3 days a week in the office and 2 days working from home.
**Snapshot of the role**:
Partnering with the Client/Stakeholder(s)
Proactively engage stakeholders to ensure that on site client’s expectations are met
People Management experience
Procurement & Vendor Management
Ensure vendors are well-managed, delivering services on time and within budget
Overseeing Contracts
Plan and manage all contracts to ensure that they are professionally delivered at the right cost
Ensure expiry of contracts are well-monitored and re-procurement is initiated when required
Keeping the numbers in check
Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the JLL Code of Ethics
Ensure financial processes are followed at all times
Ensuring everyone stays safe
Keeping an eye on the Site & Operations
Limiting Risk to JLL & the Client
Want to know what we're looking for?
An understanding of basic technical aspects of property, and fixed maintainable assets.
Ability to deal with a variety of issues concurrently, within tight operational deadlines. Ability to obtain and hold an AGSVA Clearance and or any additional associated Entity clearances will be preferrable, but not mandatory.
Experience in facilities, property management, hospitality or related field
Has an understanding of basic technical aspects of property
Sound computer skills including Microsoft suite of products essential.
Basic knowledge of HSE & Australian Standards (AS) requirements.
Basic knowledge of vendor management for specialised services.
Must be an Australian Citizen.
**What you can expect from us**:
Shaping the future of real estate for a better world.
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is im