Operations Administrator

2 weeks ago

High Wycombe, Australia Babylon pump and power Full time

**Position Title**:Operations Administrator

**Reports DIRECTLY To**:Business Segment Managers

**INDIRECTLY REPORTS TO**:roles REPORTING TO THIS POSITION:
**Summary**:
This role is responsible for coordinating and managing all administration personnel in supporting the operational requirements of the Rental and Maintenance business segments.

**Principal Duties / Responsibilities**:

- Ensuring common business processes are adapted across the Group
- Actively participating to achieve all operational administration requirements including:

- Creating Projects/Jobs
- Assistance with procurement and raising RFQ’s
- Procurement follow up and expediting
- Project Kick-off meeting co-ordination
- Assistance with cost monitoring/analysis
- Customer WIP reporting
- Customer Variation & Re-charge reports (i.e. Failed Iron & Rental back charges)
- Timesheet entry
- Site mobilisation
- Rental equipment off hire and on hire processing
- Rental equipment maintenance data processing
- Facility management assistance
- Site field report management
- Assist with HSEQ documents and processes
- Preparation of operational reports as required
- Assisting in new operational staff employee onboarding
- Always offering exceptional customer service
- Coordination of all operational administration requirements
- Compliance with the Company’s Authority Matrix

**Knowledge, Skills, Abilities, & Behaviors Required**:
mandatory:

- Experience in a mining, mechanical or industrial services working environment
- High level of skill in MS Office suite products and experience in business ERP systems
- High level verbal and written communication skills
- Experience in working across technical and operational teams
- High sense of urgency/diligence and an eagerness to meet deadlines

Desirable:

- 3-5 years’ experience in a similar role
- Hold a current first aid certificate

**PERFORMANCE MEASUREMENT**

The role’s performance will be reviewed through the regular employee review process held periodically within each year of service. Criteria of evaluation:

- Performance to our Company Values of:

- Safety
- Integrity
- Responsibility
- Accountability
- Sustainability
- Actively promote the company objectives of ‘Zero Harm’
- Consistent adherence to company policies and procedures
- Maintain composure and manage conflict situations calmly and effectively
- Create and maintain a positive working environment
- Communication lines are open and any issues are dealt with effectively
- Contribution of new ideas and or services processes to the company
- Consistent and reliable time keeping and attendance
- Reports submitted on-time and completed in full
- Personal presentation in a professional and tidy manner
- Auditable job record trails
- Active team participation in all aspects of the business
- Compliance with Drug and Alcohol testing
- Clerical and administrative records accuracy
- Clean and well-maintained working environment
- General housekeeping and paperwork

Pay: $70,000.00 - $85,000.00 per year

Work Location: In person

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