Executive Assistant

3 days ago

Melbourne, Australia Mott MacDonald Full time

Executive Assistant

**Country**:Australia**Position Location**:Melbourne, Australia**Contract Type**:Permanent**Work Pattern**:Full Time**Sector**:Corporate services**Discipline**:Legal**Job Ref**:3019**Recruiter Contact**:Craig McDonald- The Mott MacDonald Legal service requires professional and administration assistance with the function it performs in the Asia-Pacific New Zealand and Australia (APNA) region.
- **Your opportunity**

Reporting to the Regional General Counsel (APNA), provide assistance and support as required to members of the APNA Legal team, and providing assistance with:
- Registration of contracts for legal review.
- Producing advice, reports, and correspondence under instruction.
- Production of PowerPoint presentations for training and reporting purposes.
- Operational policies and procedures including the contract approval and execution process.
- Compliance with statutory and company duties, obligations, directives, policies, and procedures, including those relating to:

- Ethics and Compliance, Insurance, Privacy & Data Protection, Company Secretary services, and assisting with the production of associated reports and other documentation.
- Legal disputes, insurance notifications, updating claims register, and production of related reports.
- Management and maintenance of the regional Legal webpage to enable the business to access useful and current information, guidance, contracts, and policies.
- Arranging meetings, training, presentations, legal seminars, and the supply of associated food or refreshments
- Ad hoc support and administration duties, including arranging or attending to travel, expense claims, general filing, scanning, and photocopying.

**About you**- Extensive experience working as an executive assistant for medium to large organisation.
- Engineering or Construction experience, along side a tertiary qualification is highly desirable.
- A pro-active team player with excellent communication skills and attention to detail
- A ‘people’ person with excellent interpersonal skills, a friendly demeanour, and the ability to work closely within a team
- A ‘self-starter’ and able to work independently
- Can bring a high level computer literacy and working knowledge of Microsoft Office suite of programs

**Our values, and benefits**
- At Mott MacDonald, we celebrate the rich diversity of our team and are dedicated to nurturing an inclusive work environment that encourages everyone to embrace their unique selves. We take pride in offering a wonderful array of benefits and amenities designed to make your experience here truly exceptional, such as:
- A flexible and agile work environment catering to all personal needs.
- Competitive salary and bonus incentives, recognising the dedication you invest.
- Comprehensive life, accident, and salary continuance insurance coverage provides peace of mind during uncertain times.
- Enhance your work-life balance through the option to purchase extra annual leave.

**You've got this**

If you are looking for an opportunity to work in a fast-growing business with an organisation that is shaping the communities in which we live, then join our world-class consultancy, and elevate your career today #LI-CA1

  • Executive Officer

    19 hours ago

    Port Melbourne, Australia Logical Executive Solutions Full time

    Waste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...

  • Marketing Executive

    6 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $85000 - $110000 per annum- Contact: - Hong Silver**About the organisation** Our client is an established national industry association focussed on servicing over 16,000 members nationally and globally through education, training and business advisory. They set the professional standards and best...

  • Chief Executive Officer

    3 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive Officer – Cultivating CommunityBe among the first 25 applicantsAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways. Its purpose is to create equitable access to sustainable green spaces, strong social connections, and...

  • Chief Executive Officer

    3 weeks ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time

    Chief Executive Officer – Cultivating CommunityBe among the first 25 applicantsAbout the OrganisationCultivating Community is a pioneering not-for-profit social enterprise with 25 years of impact in food systems, community gardens, and employment pathways. Its purpose is to create equitable access to sustainable green spaces, strong social connections, and...

  • Digital Marketing Executive

    1 week ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Nicole Cooke Are you a passionate digital marketing strategist with a knack for creating compelling campaigns? We're on the hunt for a creative and data-driven individual to take the lead in conceiving, planning, and executing innovative digital marketing initiatives that will...

  • Executive Assistant

    3 days ago

    Melbourne, Australia Sharp & Carter Full time

    Support the Head of People & Culture and CFO of a thriving organisation! - CBD location | Hybrid working arrangement - Competitive salary & great perks | Diverse & exciting role **About the role**: Supporting the Head of People & Culture and the CFO, the Executive Assistant will be responsible for providing comprehensive administrative support within a fast...

  • Executive Assistant

    1 week ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    3 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Executive Assistant / Project CoordinatorJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterExecutive Assistant / Project Coordinator1 day ago Be among the first 25 applicantsJoin to apply for the Executive Assistant / Project Coordinator role at Sharp & CarterGet AI-powered advice on this job and more exclusive...

  • Executive Assistant

    4 days ago

    Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 45470 An exciting opportunity has become available for an experienced Executive Assistant to join the Austin Health...