Office Administrator

3 days ago

Pyrmont, Australia Boylan & Associates Full time

Highly successful FinTech Company
- Convenient Pyrmont location
- Permanent Part Time position - 20hrs/week
- **Highly successful FinTech / SaaS Company**:

- **Rapid growth servicing the e-Commerce industry**:

- **Permanent Part Time position - 20hrs/week**

**The Company**:
Our client is a well-established Australian provider in the eCommerce payments industry. The company’s products and services are innovative in nature and help clients reduce the costs, risks, and lead times associated with their e-commerce service offerings. This company is highly successful, with a portfolio of large top-tier enterprise clients, and continues to grow as the demand for market leading, cloud based, Fin Tech services evolves. This is an extremely exciting opportunity to work in the area of cloud based e-commerce payment solutions.

**The Role**:
Reporting into the Transformation Manager, you will be joining a vibrant and enthusiastic team as they go through their journey and next phase of growth.

**Office admin and team support responsibilities**:

- Managing office operations and procedures, including purchasing and inventory
- Scheduling appointments and meetings, booking flights and accommodation
- Managing office supplies and suppliers (maintenance, clean-up, repairs, ordering & restocking supplies etc)
- Maintaining office records and files
- Coordinating office activities and events
- Providing general administrative support to management and staff
- Managing office staff admin - new employees onboarding, maintaining staff records (HR tool admin) and managing staff termination process
- Managing communication and correspondence (eg: accepting mail and deliveries; checking mailbox)
- Managing Virtual Assistant

**Team support responsibilities**:

- Preparing and editing correspondence, reports, presentations
- Handling confidential information and sensitive issues with discretion
- Maintain Trademarks, Insurance, Customer agreements up to date
- Organizing and maintaining documents and records (eg: DocuSign / scan/ filing; Sales CRM maintaining/ clean-up)
- Filing system company documentation (customers, suppliers, templates, process files, policies)
- Acting as a liaison between the executives and other departments or individuals
- Assisting with special projects as needed (eg: Sales support, Marketing)
- Performing other administrative duties as needed.

**Your skills & experience**:

- Experience in an office administrative role essential
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Any industry knowledge will be considered a plus.

Boylan & Associates and our client are equal opportunity employers and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status,

veteran status, or disability status.

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