Administrative Coordinator

3 days ago

Canberra, Australia GMT People Full time

Fed Gov - Aviation sector / 3-year fixed term contract
- Canberra, Melbourne or Brisbane + WFH (hybrid)
- Aus Citizens only due to security clearance requirements

**The Opportunity**:
As Administrative Coordinator you will be responsible for providing administrative support to the OneSKY Program Director and the OneSKY Joint Program Director within the Service Delivery Group. The role adds value by providing effective, consistent, accurate and timely support across all administrative and support activities.

You will work closely with the Executive Assistant to the CSDO and all the members of the Leadership team to ensure that there is a consistent approach and purpose in all work undertaken to achieve group and business outcomes.

**Position Specific**:

- Provide comprehensive range of administrative support to the leadership team.
- Assist in procurement/contract administration (SAP ARIBA) across the CSE business including responding to basic queries and escalating issues where necessary.
- Maintain a corporate credit card and acquittal of associated expenditure.
- Book flights and travel arrangements within the travel management system (ProMaster).
- Calendar management - Schedule and track meetings and appointments.
- Logistics support for internal and external meetings, including agendas, documentation and catering.
- Attending to administrative tasks associated with contractor access to premises and systems.
- Attend meetings and capture minutes and staff actions.
- Proactively seek opportunities to improve existing systems and processes
- Support with business requirements/projects as directed.

**Skills, Competencies and Qualifications**:

- Demonstrated experience in performing administrative duties, including the production of written material and accurate data processing.
- Demonstrated ability to handle multiple tasks, set and review priorities, meet deadlines and work effectively while remaining flexible to changing circumstances.
- Demonstrated interpersonal and communication skills, including the ability to develop and maintain effective working relationships.
- Demonstrated ability to maintain a high degree of confidentiality and integrity.
- Minimum of three years experience in a similar role.

**Eligibility**:
Must be an Australian citizen and have the ability to obtain a Security Clearance.

For more information please speak with Iain 02620101008 or Liza on 0262010105

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