Engineering Administration Assistant

Location: Melbourne | Southern Metropolitan

Job type: Full time

Organisation: Monash Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 63951

**Due to promotion, Administration Assistant role to support Engineering Team at Australia’s first Heart Hospital.**

The **Victorian Heart Hospital** is Australia’s first state-of-the-art, specialist cardiac facility, providing innovative, holistic and patient-centred care, committed to serving the needs of the community. As a standalone hospital, housing world-ranking **Monash University** and the **Victorian Heart Institute**, all on one campus, it combines world-class clinical care, research, education and training representing a powerful model of collaboration, innovation and excellence.

The first of its kind in the Southern Hemisphere, the **Victorian Heart Hospital** provides tailored cardiovascular care for all Victorians, and specialised life-saving procedures for our community. It also sets a new international benchmark for cardiac hospital design in a purpose-built facility with access to landscaped spaces exuding calm and tranquillity, to enhance the patient experience and positively impact clinical outcomes.

**Engineering & Infrastructure Department**

Engineering & Infrastructure Department is responsible to ensure that Monash Health facilities, buildings & infrastructure assets are managed & maintained at appropriate standards for critical health services delivery. We are responsible for a range of capital/minor works projects, infrastructure and assets replacement programs. We are responsible to ensure all our buildings, facilities & infrastructure are built & maintained to meet all relevant mandatory statutory regulations, codes, standards & guidelines.

**Administration Officer, Engineering & Infrastructure Department**

Due to an internal promotion, fantastic opportunity for an **Administrative Assistant** to join the Engineering team. In this integral, you will greet and support all visitors including contractors and suppliers as well as plan, direct and coordinate the various administration and technical administration activities of the Engineering Department.As the face of the Engineering team, this diverse role will see you also:

- Provide quality customer service and follow-up of enquiries and demonstrate a proactive approach to the role
- Collect data and generate reports for management, answer calls, respond to queries, manage office supplies, place of orders and departmental filing.
- Communicate clearly, attention to detail and prioritise effectively
- Build rapport and engage with stakeholders including Director Engineering & Infrastructure, Engineering Managers, Senior Engineering Manager, Office Co-ordinator, engineering staff, campus managers, contractors and other external service providers as required
- Support other administrative duties as directed and position description
- Carry out compliance and improvement against the key elements of quality and safety
- Ensure contractor management, procurement practices are followed in accordance with relevant policies & procedures (IPROC)

**Full-time ongoing position**

**About You**

A talented **Administrative Assistant**, you take pride working collaboratively within a supportive team to deliver efficient, timely and accurate administrative support and excited to work in a brand-new facility and an interest in heart health.

To ensure your success in this role, you will have following demonstrated skills, experience, and knowledge:

- Outstanding customer service skills with proven attention to detail
- Excellent written and oral communication skills
- Self-motivated, able to use initiative and exceptional time management skills
- Ability to meet competing deadlines with mínimal supervision
- Demonstrated knowledge of Microsoft Office Suite and IT skills
- Effectively respond to emergency situations

**Monash Health is a **_great_** place to work**

We recognise the value of equal employment opportunity and are committed to patient safety and promoting fairness, equity and diversity in the workplace and we are relentless in our pursuit of excellence and work to our six guiding principles and iCare values.

**Monash Health’s world-leading cardiac facility featuring**:

- International winner of an Inde Award for the best design in the Health and Wellbeing Space
- Architecturally designed sustainable building, filled with colour, natural light and space
- Innovative, holistic model of cardiac care in the delivery of patient centred excellence
- Cutting edge state-of-the-art technology and on-site education to facilitate world-leading research
- Dedicated leadership team fostering high performing talent within a tertiary hospital
- We offerinclusion, equity, opportunity and a workplace where kindness matters
- Salary packaging options, Health & Wellbeing program, Free flu vaccinations + more

**How To Apply