Executive Assistant, Market Unit Head

**Executive Assistant, Market Unit Head**

**Location**:Sydney

**Come create the technology that helps the world act together**

Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people’s lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world.

We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to work.

**Principal Duties And Responsibilities**:
Reporting Directly to the Head of Nokia in Oceania, the Senior Executive Assistant will complete a wide variety of administrative and select marketing communications activities including but not limited to the following (_this is a representative list of the general duties the position may be asked to perform and is not intended to be all-inclusive_):

- Organise and manage internal events, social activities and volunteering efforts
- Manage an active calendar of appointments and understand priority / urgency and reorganize appropriately.
- Communicating professionally in writing and verbally across all levels of the company and externally.
- Conserves the executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Make travel arrangements, prepare detailed itineraries, and provided the needed confirmations.
- Arrange meetings with many people and sometimes numerous competing schedules. Help organize and communicate agendas.
- Maintain a high level of discretion and confidentiality with internal and external customers of Nokia.
- Compose, prepare, and proofread correspondence and presentations that are sometimes confidential.
- Prepare documents for meetings, format for review and signature.
- Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Must be proactive and take initiative in seeing tasks to completion
- Work directly with external vendors, partners, and service providers.
- Prepare and track expense reports including the reconciliation all credit card receipts
- Establishing strong network with other internal assistants as well as assistants on customer side
- Other essential duties and responsibilities as required.

**Requirements**:

- Excellent interpersonal skills; able to interface with customers and employees at all levels using written and verbal communication.
- Intermediate level knowledge of Microsoft Office including Outlook, Excel, Word, and Power Point.
- Be effective at organizing and prioritizing customer/management requests within a fast-paced, deadline-driven environment
- Desire and ability to work as a team member
- Possess judgment, tact, and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information
- Be able to absorb quickly, be exactingly precise, be able to adapt readily all with mínimal direction
- Have the ability to manage multiple assignments while remaining, calm, professional, and organized

**What we offer**

Nokia offers flexible and hybrid working schemes, continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs and highly diverse teams with an inclusive culture where people thrive and are empowered.

**Nokia is committed to inclusion and is an equal opportunity employer**

Nokia has received the following recognitions for its commitment to inclusion & equality:

- One of the World’s Most Ethical Companies by Ethisphere
- Gender-Equality Index by Bloomberg
- Workplace Pride Global Benchmark
- LGBT+ equality & best place to work by HRC Foundation

At Nokia, we act inclusively and respect the uniqueness of people.

Nokia’s employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law.
We are committed to a culture of inclusion built upon our core value of respect.

Join us and be part of a company where you will feel included and empowered to succeed.

Pay: $69,106.86 - $163,805.17 per year

Schedule:

- 8 hour shift