Executive Assistant

Executive Assistant 57687
- Max Term
- 12 month maternity leave cover
- Barangaroo, SYD
- Exceptional career development opportunity, supporting 2 Executive Directors

All roles at Westpac Group can be considered for flexible working arrangements, such as flexible hours, working remotely, part time work, or job sharing.

**How will I help?**

As the Executive Assistant (EA), you will provide comprehensive support to both the Executive Director of Credit Cards & Payments and the Executive Director of Personal Loans, ensuring the seamless execution of all administrative and operational processes. This role also extends to offering general support to up to 18 direct reports and 130 team members within both Lines of Business.

**Your responsibilities will include**:

- Diary Management: Efficiently managing both Executive Director’s schedules, coordinating internal and external meetings, ensuring thorough preparation with necessary documents, travel arrangements, and break times, as well as proactively managing follow-ups on outstanding business issues.
- Collaboration: Working closely with the Operations Leads across both Credit Cards and Personal Loans, as well as the EAs across the broader Digital Consumer Finance domain and network as required.
- Executive Support: Providing bespoke administrative, operational, and organizational support to both Executive Directors.
- Event Management: Supporting event management for both Executive Directors, including team offsites, All In meetings, social events and other gatherings as required.
- Stakeholder Engagement: Addressing various business-related requests from key internal and external stakeholders.
- Travel and Expense Management: Handling travel arrangements, expenses, and processing of accounts, payments, and reimbursements in a timely and compliant manner via the internal IT system.

**What’s in it for me?**

You’ll play a significant part of the future of a business that has been around for over 200 years. Our purpose is to create better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

Previous experience working as an Executive Assistant is desired, with the ability to self-manage and achieve objectives in an ambiguous and changing environment. Strong communication, organisational and time management skills are also crucial to the success of this role.

**Essential Skills**:

- Previous experience supporting Executives within a large-scale corporate setting with matrix reporting structures (e.g. Information technology, Banking, Consulting).
- Exceptional people and relationship management skills.
- Extremely high attention to detail with excellent planning and organisation skills.
- Experience coordinating events, meetings, travel arrangements, expenses and accommodation.
- Excellent verbal, written, and interpersonal expertise and ability to communicate effectively at all levels.
- Proven ability to operate in a busy and dynamic EA capacity while working towards deadlines with competing demands.

**What’s it like to work there?**

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other’s passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We’ll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you’re in control of where you start and how you’ll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

Hear from some of our people and their experiences working with us.

**How do I apply?**

Start here. Just click on the **APPLY**or **APPLY NOW**button.

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