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Proposal Co-ordinator

2 weeks ago

Sydney, Australia D4C Full time

Delivering 4 Customers (D4C) is a consortium comprising of industry leading Tier 1 organisations - John Holland, Service Stream and WSP. Sydney Water has partnered with D4C to deliver design, construction, maintenance and facilities management services across their southern region - from Bondi to Gerringong, and out to Georges River.

D4C is seeking a Proposal Coordinator to join our dynamic, diverse and high performing team in an exciting time of growth. We need your skills and expertise to help Sydney Water deliver a $34 billion dollar program over the next 10 years to build, maintain and protect the future of our iconic water resources.

**Primary Purpose**:
The Proposals Coordinator is responsible the management of the planning, development, review and submission of all proposals, and to ensure that proposals are submitted on time, complete and at the required quality. They are responsible for tracking the status of proposals, coordinating stakeholder involvement, the management of all internal and external documentation, coordinating stakeholder involvement and proposal scheduling.

**Key Accountabilities**:

- Receipt, review and management of Requests for Quotation.
- Informing relevant stakeholders and liaising with technical and commercial teams for development of proposal deliverables.
- Managing and updating database of proposal records.
- Tracking and documenting proposal progression through the process.
- Track progression of proposal deliverables.
- Submission of RFI's, Submission and clarification responses
- Ensure that Proposal processes and procedures are followed.
- Implement systems and processes to ensure proposals are complete, and at the required standard.
- Scheduling and chairing relevant meetings (Kick Offs, Progress Meeting and Reviews etc).
- Preparation of meeting agendas, meeting minutes and distribution of conclusion of meeting.
- Implement standardised approach to RFQ response development.
- Coordinate review process to ensure review process procedures are followed and documented.
- Preparation and collating of proposal documentation and submission to internal and client requirements.

**Essential Criteria**:

- 5 or more years' experience in similar role.
- Demonstrated understanding of bid function
- Experience in Infrastructure projects
- Managing stakeholders at all levels including a complex client structure
- Record of proposal preparation within a joint venture and collaborative environment

What's next?

If this sounds like you, click 'Apply' and send an up-to-date CV outlining your skills and experience.