Administration and Events Coordinator
6 days ago
An exciting opportunity has arisen for someone to join our Wildlife Warriors team in a Full Time Capacity as an Administration and Events Coordinator
Wildlife Warriors is an equal opportunity employer, where we recognise the diversity of our workforce and community - be it on the basis of gender, age, race, sexual orientation, or religious belief. We provide specific workplace programs to support diversity and equal employment opportunities for women, people with disabilities and all cultural backgrounds.
This role is responsible for greeting guests, taking retail sales, providing factual information about the hospital and taking frequent tours through the Hospital. This position is also responsible for assisting with delivery of Wildlife Warriors community fundraising events, ensuring they meet budget whilst adhering with brand, culture and ensuring there is a strong alignment with Wildlife Warriors strategic plans.
**Duties Include**:
- Duties Providing FOH customer service at the “Sneak Peek” tour desk and public viewing gallery including sales, merchandising and promotional and informational signage.
- Maintain the hospital’s tour schedule through communications with various Australia Zoo departments and the tour guides. Taking hospital tours as and when required.
- General administration duties including but not limited to drafting letters on behalf of the organisation, scheduling meetings, preparing agendas, taking minutes in the office and at locations.
- Organising business itineraries, travel arrangements, conferences, and meetings.
- Compiling office policies and procedures in conjunction with Management.
- Provide administrative assistance to the AZWW Development Manager and AZWW team.
- Input of information into Raiser’s Edge database.
- Assisting with the setup and pack down of Conferences and meetings that take place in the facility.
- Cash handling/EFTPOS transactions with the operation of a computerised register.
- Answering incoming calls and responding in a timely manner.
- General cleaning of the Tour Desk Area, Conference Room and Office Area.
- Work collaboratively with other Australia Zoo departments and managers.
- Oversee the operational aspects of key programs to ensure the delivery of high quality events and activities that meet budget and strengthen the Wildlife Warriors brand.
- Delivery of Wildlife Warriors community fundraising events including:
- Run on the Wild Side
- Slavko Memorial Trivia Night
- Australia Zoo Markets
- Provide the Development Manager assistance in other major AZWW events such as the Steve Irwin Gala Dinner in Los Angeles and Brisbane.
- Develop and execute program plans including project management of events, sponsors, stakeholders, communications plans and stewardship.
- Oversee the operational aspects of the programs to ensure the delivery of high quality events and activities that meet budget and strengthen the Wildlife Warriors brand.
- Ensure that donors of all levels experience high-quality interactions that foster long-term engagement and investment.
**Essential Criteria**:
- Hold current Driver’s Licence.
- Available to work weekends, public holidays, and school holiday periods.
- Computer Literacy.
- Professional Discretion.
- Knowledge of industry and sector.
**Preferred Criteria**:
- Experience in a similar role.
- Current First Aid qualification.
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