Personal Assistant to The Chief Marketing Officer

1 day ago

Beerwah, Australia Australia Zoo Full time

This position works closely with the Chief Marketing Officer to ensure the smooth functioning of all their daily activities and to ensure a customer-focused, responsive and professional service is provided at all times.

Australia Zoo is an equal opportunity employer, where we recognise the diversity of our workforce and community - be it on the basis of gender, age, race, sexual orientation, or religious belief. We provide specific workplace programs to support diversity and equal employment opportunities for women, people with disabilities and all cultural backgrounds.

This position requires a highly organised, capable professional who is flexible and able to respond quickly to changing circumstances and priorities. Strong written and oral communication skills are essential, along with exceptional attention to detail.

In addition to being highly skilled in the administrative area, you’ll need highly developed interpersonal-relationship and influencing skills and be able to work in a collaborative way with staff across the business along with a number of external clientele.

A successful applicant must be enthusiastic, mature-minded, confident, well-presented and able to demonstrate a high level of work-ethic and initiative. Customer Service skills are also a must.

**Duties include**:

- Diarize & management of all internal and external appointments for the Chief Marketing Officer and communicate on behalf of the Chief Marketing Officer when absent or is unavailable.
- Be contactable and available for the Chief Marketing Officer.
- Provide a full range of administrative support services including filing and records management; mail; photocopying; report writing and minute taking.
- Assist with marketing team rosters and leave tracking.
- Assist with collating timesheets for the marketing department ensuring the information is accurate and signed off by the Chief Marketing Officer before forwarding on to the payroll department.
- Collect and disseminate information in a timely and accurate manner on behalf of the Chief Marketing Officer ensuring the highest levels of confidentiality and probity.
- Assist the Chief Marketing Officer in managing and coordinating all sponsorship and tourism industry tours at Australia Zoo.
- Assist the Chief Marketing Officer with planning and overseeing tasks associated with key monthly and annual events such as Steve Irwin Gala Dinner, promotional events etc.
- Assist with social media monitoring as per guidelines provided by PR.
- Assist the Wedding and Events Executive during wedding, Zoo and special events.
- Evaluate and continually update current administrative and resourcing systems as necessary.
- Assist with invoices and raising purchase orders for the marketing department.
- Assist with adoption’s when required.
- Assist with sales and marketing support when required including managing the Sales Inbox.
- Other duties as directed by the Chief Marketing Officer and Australia Zoo management.

**Essential Criteria**:

- Hold current Driver’s Licence (Manual is preferred).
- Available to work weekends, public holidays, and school holiday periods.
- Computer Literacy.
- Professional Discretion.
- Knowledge of industry and sector.
- Ability to deal with people whilst withholding maturity.

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