Executive Assistant to The Chief Information Officer

2 weeks ago

Canberra, Australia Fair Work Ombudsman Full time

Ongoing APS Level 4 opportunity
- Position available in Canberra

**About the FWO**

The Fair Work Ombudsman (FWO) is an independent statutory office established by the Fair Work Act 2009 (Fair Work Act). Our functions outline the responsibilities we have as set by the Fair Work Act and other legislation to achieve our purpose:

- provide education, assistance, advice and guidance to employers, employees, outworkers, outworker entities and organisations
- promote and monitor compliance with workplace laws
- inquire into and investigate breaches of the Fair Work Act
- take appropriate enforcement action
- perform our statutory functions efficiently, effectively, economically and ethically.

**What our employees say about us**

We are one of the most engaged and high performing agencies in Australia; consistently scoring above average on employee engagement and wellbeing when surveyed against other APS agencies.

**What we offer you**

We provide a diverse, inclusive and supportive work environment with access to:

- Great training and development opportunities
- Generous leave and flexible working arrangements
- Our Employee Assistance Program (EAP), a free counselling service for you and your family
- A competitive salary, plus 15.4% superannuation
- Rewards and recognition initiatives

**We Value Diversity**

**Eligibility**
- To be eligible for employment with the FWO you must be an Australian citizen.

**About the Role**

The Executive Assistant provides a high level of client-focussed support and coordination to the senior executive and to internal and external stakeholders. The APS 4 Executive Assistant reports directly to CIO and is one of the primary contacts that stakeholders will have with the Branch.

We are looking to fill this role within the FWO and to create an order of merit for future vacancies.

**Typical Duties**

The duties of this role might include, however, are not limited to:

- Triaging workflow and matters requiring action / approvals / review
- Working as part of a team, including acting as a point of contact between the CIO and their direct reports
- Diary management and coordination of travel, meetings, papers and events, including taking minutes for meetings, and performing secretariat functions for working groups and committees
- Financial processing and administration, including travel reconciliations and undertaking purchasing and payment of accounts in accordance with FWO’s financial policies and procedures
- Drafting basic correspondence as required
- Providing administrative support for the branch including maintaining organisation charts, mailing lists, leave schedules, ordering of stationery and tasks as required.

**What we are looking for**
- Excellent communication skills (both written and verbal), with the ability to develop and maintain positive working relations with internal and external stakeholders
- The ability to pro-actively undertake a broad range of administrative tasks
- Proven ability to work autonomously, demonstrate initiative, judgement and discretion
- Be able to problem solve and respond to changing priorities
- Have a high level of attention to detail and possess strong organisation skills
- Have a high level of competency in Microsoft Office programs and the ability to quickly acquire proficiency of Technology systems and processes (for example; Microsoft Teams, Customer Relationship Management Systems, SAP or similar etc.).

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