Operations Administrator

2 weeks ago

Karawatha, Australia Toll Group Full time

Company Description

Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.

We provide specialised integrated logistics services to customers in a range of industries across Including mining, chemical, gases, steel and plastics, petroleum, energy and Australian oil and gas industries and agriculture. Our customers operate in some of the most remote places on earth, 24 hours a day, seven days a week and require a logistics partner who can match their needs. We offer integrated value-based logistics solutions that bring greater operating efficiency and savings to our customers’ supply chains.

**Job Description**:
Toll Group is seeking an Operations Administrator to ensure administration tasks are carried out in an efficient manner within the Mining Oil and Gas division. Reporting to the Regional Manager, you will undertake weekly timesheet and payroll management, all invoice and purchase order requirements and contractor qualification management.

In this role, you will play a pivotal part in upholding our administration standards, ensuring the safe and efficient delivery of goods and services to our valued clients. This is a full time permanent role and based in our Karawatha office.

As the Operations Administration, you will:

- Maintain organized records of claims, supporting documentation, and relevant communication for future reference and audit purposes.
- Oversee the end-to-end invoice and purchase order process, including verification, processing, tracking, and reconciliation.
- Assist the operations manager with a wide range of administrative tasks, including document preparation, data analysis, report generation, and scheduling.
- Promote a safety-first culture by actively participating in safety training programs, sharing knowledge and best practices, and encouraging safe behaviors among colleagues.

**Qualifications**:
To be successful in this role, you will need:

- Previous experience in the transport/logistics industry is highly regarded.
- Show a strong interest in compliance and a willingness to learn about regulations and industry-specific requirements.
- Demonstrate excellent organizational and analytical skills, with the ability to identify compliance gaps and contribute to effective solutions.
- Possess effective communication and interpersonal skills, enabling you to collaborate with colleagues at all levels.

Additional Information
**Be Connected**

With a bold vision and innovative drive, join our 16,000 colleagues as we lead industry change and transform how customers best meet their global supply chain needs in a meaningful and sustainable way. There are countless opportunities to learn and make a real impact in shaping our industry’s future. Grow with diverse challenges amongst a friendly and inclusive global culture. Take pride in building relationships that matter, because being connected is at the centre of what makes Toll great - it’s what makes our possibilities endless.

To be considered, you must be entitled to work in the specified country and be prepared to undertake pre-employment checks including a criminal history check and medical assessment.

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