Governance Support Officer

2 weeks ago

Melbourne, Australia Hudson Australia Full time

Our client, a legislated peak body representing the local governments in Victoria seeks a full-time permanent **Governance Support Officer** to be based in inner city, **north of Melbourne.**
- Hybrid Model/ WFH flexibility
- Full time permanent role with great remuneration
- Supportive, flexible and excellent organisation culture

**Key Responsibilities**:

- Working closely with the Executive Assistant collating and distributing of agendas, minutes, and other relevant business papers.
- Overseeing the quality of Board/Committee reports and agenda papers ensuring consistency with templates and format standards.
- Overseeing the production of Board action items and dissemination of Board resolutions to staff.
- Coordinating the State Council meetings.
- Organising meetings as required, including invitations, room bookings, catering, and payments
- Maintaining the governance support in box, relevant governance files, member databases and registers.
- Supporting the Executive Assistant (EA) to the CEO and President with the management of the organisation's meetings including managing logistics and taking minutes.
- Developing and maintaining the governance information on the intranet page, member's only portal and MS Governance Network Teams site.

**About you**:

- Proven experience in the preparation of agendas and minutes in a similar environment and/or organisation.
- High level interpersonal and relationship building skills and the ability to develop rapport with internal and external stakeholders
- Excellent verbal and written communications skills, including the ability to assist in the preparation of, review and edit of correspondence and reports to senior management and to key stakeholders.
- Experience with electronic document management systems, such as Microsoft SharePoint. High level computer skills, including advanced knowledge of Teams and Office 365
- Excellent time management skills and attention to detail, with the ability to effectively manage competing priorities and deadlines

**Requirement**:

- Satisfactory National Police Clearance
- Evidence of 'up to date' COVID-19 vaccination status
- Maintaining confidentiality on all matters

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