Matter Management Analyst

**SYDNEY - CBD**

**THE OPPORTUNITY**

We are seeking a Matter Management Analyst to join our General Counsel and Risk Team on an 18 month max-term contract. Reporting directly to the Matter Management Manager, you will ensure that the maintenance of the client and matter data in the Firm's Practice Management system is accurate and up to date. You will work closely with the legal teams and the NBI team globally, to ensure that the team are able to provide an efficient function for the business including supporting the Asian offices for the matter set up process within the Asian time zone.

Key responsibilities include:

- Assisting secretaries and the other New Business Intake teams with enquiries on the correct set up of clients and matters to ensure compliance with the regulations, liaising where relevant with the Business Finance, Risk Management and Tax Teams.
- Assist with the set-up of all processes for clients and matters including the Asian offices, comprising matter plans (e.g Jackson codes).
- Liaise with Business Development, Business Finance and Partners with regard to special client requirements and the feasibility of being able to put in place those requirements.
- Transition of legacy practice management data into updated structures and assist with general data cleansing.
- Respond to ad hoc requests.
- Provide assistance to the Matter Management Manager.
- Comply with WHS obligations and responsibilities in accordance with the requirements for this role as set out on the intranet

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

**Skills**:

- Ideally educated to degree or qualified in Risk and Compliance (or other related analytical field).
- Previous experience in Risk and Compliance (or other related analytical field).
- Excellent attention to detail and accuracy
- Ability to use initiative and be pro-active
- Excellent interpersonal skills
- Strong organisational skills and ability to prioritise
- Enthusiastic, positive and committed team member
- Excellent service orientation skills
- Ability to cope with conflicting demands and meet deadlines
- Takes personal responsibility for getting things done
- Intelligent and commercially minded
- Remains calm under pressure

**GROUP / TEAM**

General Counsel & Risk

**GROUP / TEAM DESCRIPTION**

New Business Intake falls under the General Counsel & Risk function and we are responsible for the resolution of complex legal and commercial conflict problems globally. We play a key role in the development and shaping of firm strategy globally by liaising with Sector Lead Partners, Regional/Global Heads of Practice and Business Development to ensure that any new instructions are a commercial fit for the firm.

Herbert Smith Freehills is proud to be awarded Law Firm of the Year, Australia (Chambers Asia Pacific Awards 2021), Most Innovative International Law Firm, Asia Pacific (Financial Times Awards 2019 & 2020) and Winner of the Minds Count Annual Award for Best Mental Wellbeing Initiative 2019.

**What We Offer**
- We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity and commerciality.
- At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
- People join us to develop their careers and themselves. To support this we provide contemporary tailored learning programs, regular career conversations and a culture of feedback.
- At Herbert Smith Freehills we value flexibility. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client and learning needs.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you._

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Maximum Term Contract

**WORKING PATTERN**

Full Time

**DIVERSITY & INCLUSION**

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best