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Department Coordinator

3 weeks ago

Heidelberg, Australia University of Melbourne Full time

**Job no**: 0060483
**Location**:Mercy Hospital For Women - Heidelberg
**Role type**:Part-time (0.5 FTE); Fixed-term for 14 months
**Faculty**:Medicine, Dentistry and Health Sciences
**Department/School**:Department of Obstetrics, Gynaecology and Newborn Health, Melbourne Medical School
**Salary**:UOM 6 - $92,749 - $100,397 p.a. plus 17% super
- **Diverse responsibilities supporting a leading medical department.**:

- **Collaboration with hospital partners in a dynamic, innovative environment.**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**
The Department Coordinator role is an exciting opportunity for a dynamic individual looking to take on a diverse range of responsibilities within the Department of Obstetrics, Gynaecology, and Newborn Health. You will play a pivotal role in supporting the department's leadership team and ensuring efficient day-to-day operations. This position offers a unique blend of administrative coordination, strategic planning, and collaboration with our hospital partners, making it an excellent development opportunity for someone who thrives in a supportive and collegial environment.

Your responsibilities will include:

- High-level administrative support to the Head of Department, managing diary commitments, travel, and correspondence efficiently.
- Secretariat duties for departmental and campus committees, including scheduling, minute-taking, and meeting organisation.
- Coordination of HR paperwork, academic promotions, and expense processing, ensuring smooth interactions with partner organisations.
- Continuous improvement of administrative systems and policies, optimising service delivery efficiency within the department and campus structure while aligning with hospital systems and processes.

**Who We Are Looking For**
You are someone who excels in building positive relationships, thrives on innovation, and embraces change. Your excellent communication, computer, and organisational skills make you a valuable asset in a dynamic work environment.

You will also have:

- Undergraduate qualifications in a relevant discipline and/or equivalent mix of education and relevant experience.
- Previous experience working in a large complex and dynamic service-orientated research intensive or clinical environment, demonstrating strong administration skills with attention to detail and accuracy.
- Excellent interpersonal skills and the ability to interact positively and discreetly where required, with staff and students from a broad range of backgrounds.
- Ability to work independently as well as collaboratively and flexibly within a team to achieve results.

For further information regarding responsibilities and requirements, please refer to the attached PD.
- This position requires the incumbent to hold a current and _valid Working with Children Check_ to ensure the University provides a safe environment for everyone._

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - Department of Obstetrics, Gynaecology, and Newborn Health**
The Department of Obstetrics, Gynaecology, and Newborn Health at the University of Melbourne is a globally recognized center of excellence in academic healthcare, providing high-quality services across clinical, educational, and research domains within prestigious teaching hospitals. Committed to a culture of respect, accountability, compassion, collaboration, and integrity, we value each member's contribution to our collective success. With a rich history of research excellence and significant grant funding in critical areas, we offer an environment for you to excel and make a meaningful impact.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more in