Investment Administration Officer

HUB24 leads the wealth industry as the best provider of integrated platform, technology and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.

At HUB24, we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape, we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

The Investment Administrator (Transitions) plays a crucial role within the Investment Administration team, providing operational oversight and ensuring the smooth migration of investment assets. This role involves engaging with both internal and external stakeholders, planning and executing asset migration, conducting reconciliations, and supporting various projects related to asset migration, tax, and investment administration.

**Please note this is a 6 month fixed term contract.**

**Key responsibilities**:

- **Investment Administration & Operations**:

- Oversee product configuration and asset migration streams.
- Coordinate meetings and engage with external stakeholders.
- Assess investment asset availability and plan migrations, including in-specie test instructions.
- Complete pre
- and post-migration reconciliation activities with accuracy.
- Maintain precise and timely record-keeping of all migration-related documentation.
- Assist with audit inquiries related to asset migrations.
- Collect system data relevant to migrations, tax, and other projects, and conduct complex data analysis using Microsoft Excel.
- ** Stakeholder Management**:

- Liaise with internal teams, including Product, Project, Sales, Compliance, Finance, Risk, IT, and Client Service Managers.
- Engage with external stakeholders such as asset custodians (BNP, Clearstream), external platforms (CFS, Clearview), dealer groups, financial advisers, and service providers (HSBC, ANZ, ING, AIA, Zurich, TAL, etc.).
- ** Migration & Reconciliation**:

- Manage asset migration projects, ensuring timely and accurate delivery of migration objectives.
- Ensure updates to administration systems, including in-specie cost base and cash movements.
- Comply with Hub24 procedures and processes to meet compliance obligations.
- Provide documentation to the Compliance & Risk team when requested.
- Prepare periodic settlement reports.
- ** Additional Responsibilities**:

- Assist with annual tax projects, corporate actions, asset reconciliation, and settlements.
- Support managed/model portfolio administration, re-weightings, and allocations.
- Participate in Investment Manager Quarterly service reviews.
- Provide training and support for the Fund Manager workbench.

**Qualifications & Experience**:

- Minimum 3-5 years Financial Services experience.
- Strong communication skills both written & verbal
- Experience with external stakeholder engagement relative to project work. Ability to organise and coordinate external client meetings.
- Knowledge of asset migration activities, including in-specie and cash settlement functions - Strong data analysis skills, advanced Microsoft Excel skills are strongly desired
- Knowledge of Australian tax, and CGT parcel allocations
- Knowledge of Australian securities, Managed Funds, and an understanding of the risks inherent in settlement activities
- Understanding of various financial products/instruments available in the domestic market, experience in cash is highly desirable

**THE HUB24 STORY**We think creatively and we’re not constrained by traditional thinking or barriers to success. We’re led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.

**Benefits and Life at HUB24**Learn more about our employee benefits HERE.

**Check out why our people love working at HUB24**

We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so. If you don't feel you fit this role 100%, we would still love to hear from you. Tell us what you're interested in - you still might have a skill we didn't realise we needed

**The Recruitment Process**:

- If you’re a person with an impairment or disability, this is an opportunity to share with us any accessibility requirements that you may have for the role.
- Interviews can happen virtually or face to face with the hiring manager, or other members of the broader team. Depending on the role, there may be more than two interviews.**2024 Circle Back Initiative Employer** - we commit to respond to every applicant.

Endorsed by **WORK180,** we are proud to be recognised as an employer of choice for wom