Procurement Support Officer

Location: Melbourne | CBD

Job type: Ongoing - Full Time

Organisation: Department of Transport and Planning

**Salary**: $74,580 - $90,558

Occupation: Procurement

Reference: 3582

**About the Role**

The Procurement Support Officer is part of the Procurement branch and provides support to DTP’s Procurement team by effectively managing and assisting the team with its day-to-day procurement and administration functions.
The role is responsible for updating and maintaining the contract management system producing reports, undertaking research and other administrative tasks as required. The position also provides specialist procurement support and contributes to managing Request for Tender and Expression of Interest processes.
The Procurement Support Officer plays an important role by ensuring all procurement documentation meets Victorian Government procurement standards. This role requires drive, determination, and an ability to work as part of a team.
- To access the Position Description, please click here_.

**Position Outcomes / Accountabilities**
- Provide guidance and support to team members and system users, managing issues to resolution and escalations where required
- Assist in the preparation of procurement correspondence, including approval documentation for a range of procurement activities
- Contribute to the development and review of existing procurement policies and procedures, business rules and guidelines
- Contribute to the preparation and review of briefings, correspondence, detailed reports and submissions, and ensure the timely progress of submissions through varied government processes
- Provide procurement and contractual advice and support to staff and managers across project teams
- Provide a broad range of administrative and support services for the whole team to prescribed standards and criteria. This includes preparing reports, undertaking research, maintaining the contract management system (Zycus) and proofreading correspondence and documents before distribution
- Provide assistance to the Procurement team and the Chief Procurement Officer for the management of contracts, purchase orders and invoices
- Excellent customer service skills, with an ability to investigate and resolve stakeholder enquiries
- Determine the work organisation to ensure effective and efficient administration processes and exercise professional judgement on the rules and policies that will support the coordination of sensitive and confidential tasks
- Arrange and coordinate interviews with external suppliers
- Identification and implementation of business improvement initiatives

**Qualifications and Experience**

**Desirable**
- Demonstrated experience in the use of Zycus, Oracle Cloud or related systems and/or tertiary qualification in a relevant field

**What we offer**
- Meaningful work making Victorian communities more accessible and liveable
- Professional growth and development opportunities across the department and the wider Victorian Public Services
- A hybrid working model focused on collaboration and teamwork
- Optimal work-life balance initiatives including flexible working arrangements
- Opportunity to work across multiple urban and suburban hubs
- We prioritise the development of a safe and inclusive culture

**Culture Value**

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

**How to Apply