Events Coordinator

Here at UQ Sport, we’re firm believers that work shouldn’t be dull and boring Our team is passionate about creating an awesome culture that promotes work-life balance, health and wellbeing, learning and discovery, and most importantly, fun

We take ownership, embrace change and seize opportunity, and it shows in the exceptional work we do We’re not afraid to debate, discuss, share views, and push the boundaries. Above all, we trust and respect others.

There’s a time to work and play at UQ Sport. Our crew celebrate the little wins, but we also know when to take time out, so we don’t burn out - we’re only human, after all.

With us, you’ll enjoy flexible working conditions, extensive learning opportunities and a wide range of staff benefits (ones that’ll make your friends jealous)

In a nutshell, we’re passionate, committed and dedicated to delighting our customers and fellow team members every single day Who wouldn’t want to be a part of this?

**EVENTS COORDINATOR**:
At UQ Sport, it’s our vision to be Australia’s number one sporting university and our mission to deliver exceptional sporting opportunities for The University of Queensland (UQ) Community. We’re Queensland’s largest multi-sport facility and have Athletics, Aquatic, Tennis and Fitness Centres, as well as grass and synthetic playing fields, indoor and outdoor multi-sport courts, function spaces and retail outlets. Our membership base spans over 4,000 customers, with a further 7,000 people actively involved across UQ’s 35+ sporting clubs.

We’re firm believers that work shouldn’t be dull and boring Our team is passionate about creating an awesome culture that promotes work-life balance, health and wellbeing, personal and professional growth, and most importantly, fun

Our staff are proud to work at UQ Sport, and it shows in the exceptional work we do. Our not-for-profit organisation delivers almost 400 diverse programs to UQ students, staff and alumni, as well as the general public, across the University’s St Lucia and Gatton campuses.

**ABOUT THIS OPPORTUNITY**:
We’re looking for an experienced, organised and efficient Full Time Events Coordinator, that ensures that each event aligns with the client or organization’s goals, managing timelines, budgets, and resources while maintaining high-quality service standards throughout the planning and execution phases development.

**In this role you will**:

- Develop and manage event plans, including the creation of schedules, checklists, and event timelines
- Manage event budgets, track expenses, and ensure financial efficiency throughout the planning process
- Oversight and operational delivery of events, functions and engagement activities
- Oversee event setup, operations, and breakdown, ensuring all aspects run smoothly, from registration to technical support
- Liaison with events staff and external providers to ensure that event delivery meets industry best practice standards and customer expectations.
- Developing and implementing initiatives to improve service delivery and increase participation
- Manage event staff, including assigning tasks and ensuring all personnel are clear on their roles and responsibilities during event delivery
- Identify potential risks and troubleshoot any issues that arise during event execution.
- Oversight of service delivery, venue presentation, and workplace health and safety.
- Collect and analyse feedback from attendees and stakeholders to assess event success and recommend improvements for future events

**To be successful in the role you will have**:

- A minimum of 12 months experience in a similar role
- Proven knowledge and understanding of the events industry
- Demonstrated commitment to customer service excellence
- Demonstrated excellent communication and interpersonal skills
- Demonstrated ability to prioritise tasks, meet deadlines and work well under pressure

**WORK PERKS**:

- A friendly work environment that produces amazing teamwork
- A commitment to work-life balance through a 35-hour working week and flexible arrangements to suit your lifestyle.
- FREE access to all UQ Sport venues & FREE equipment hire.
- FREE entry to Group Fitness programs
- Discounts on Individual Program Enrolments
- Great discounts on a range of food, beverage and retail items from UQ Sport outlets
- Access to fully subsidised income protection if working over 20 hours per week.
- Birthday leave and extra paid days off between Christmas and New Year
- Paid Parental Leave
- 17.5% leave loading with options for $$ payout or extra leave
- Reimbursement of required qualification renewals (Ts &Cs Apply)
- Support & Resources plus extra discounts with Lifeworks our EAP provider
- Salary sacrifice and salary packaging options

**HOW TO APPLY**:
Applications will be reviewed as they are received.

UQ Sport is an equal employment opportunity provider. We pride ourselves on our inclusive and diverse workforce. We believe that embracin