Executive Assistant

4 days ago

Lismore, Australia Beaumont People Full time

Lismore, Northern Rivers of NSW
- Full time permanent role
- Positive and supportive working environment

Reporting to the Chief Financial Officer, the Executive Assistant provides a range of executive, secretarial and administrative support services across a range of complex issues to support the Executive’s achievement of organisational objectives.

**Responsibilities**
- Act as the Executive’s point of contact, analyse and assess requests in order to prioritise matters, and initiate action exercising discretion and maintaining confidentiality to facilitate the optimal use of the Executive’s time
- Manage the Executive’s diary appointments, records and correspondence, coordinate travel arrangements and schedule and support meetings as required by that Executive to facilitate the effective management of the Executive’s operational area
- Prepare, coordinate and review high level communication including submissions, briefing notes and correspondence, to respond to issues and enquiries
- Assist with branch and organisational projects
- Research, collate and coordinate reports, advice and briefings on complex policy and operational matters to support informed decision making and planning
- Prepare agendas and record accurate minutes of meetings and follow up matters and actions that arise in meetings on behalf of the Executive
- Prepare reports for Board and assist with data entry of operational and contractual program KPIs
- Monitor, implement and evaluate administrative practices, systems and procedures within the operational area/directorate/division to optimise efficiency and support the delivery of quality outcomes
- Assist with, and support, the implementation of changes initiatives across all levels of the branch/organisation and general administrative tasks as required
- Contribute to the team’s achievement of its key performance indicators

**Requirements**:

- Tertiary qualifications and / or extensive experience in a senior administrative role with the capacity to complete tasks ranging from simple to complex
- Demonstrated experience working in an Executive Assistant role at an Executive level
- Excellent communication and negotiation skills and proven ability to develop and maintain strong and effective business relationships that encourage cooperation, accountability, and continuous improvement
- Demonstrated ability to identify and prioritise complex problems and issues, generate solutions and work collaboratively to achieve successful outcomes in a rapidly changing environment
- Understanding of quality improvement initiatives and implementation
- Strong project management skills that incorporate planning, innovation and change management principles, methodologies and tools

**Are you interested?**

***

**Alternately phone (02) 56297210

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