Office Manager

**About the Opportunity**

**Key Responsibilities**

**Office management**
- Providing high-level administrative support, such as office administration; coordinating and booking training and development; travel arrangements, and so on.
- Assisting the Regional Director and/or other leadership members with planning and organisation for EU events (both corporate and external including client and business development events; Board activities).
- Coordinating facilities and building maintenance for the Melbourne office.
- Working closely with the Regional Director to manage office site costs, and support the efficient operation of the office.
- Acting as our central administrative support, ensuring that all office amenities, supplies, and facilities are maintained to a high standard, and day to day office management is seamless and reliable.
- First experience with Ethos Urban Melbourne office for visitors, external partners, new team members and so on. (This is via answering phones; welcoming visitors; interacting with sub consultants and suppliers; assisting with onboarding new recruits; etc).

**People support**
- Providing support to the Victorian Regional Director and leadership team i.e., project assistance, day to day project and office management and troubleshooting; meeting and event management; etc.
- Assisting the National Bid Manager and regional leaders by monitoring tender websites, the distribution of tenders to tender leads, managing tender workflow dashboard, and assistance with preparation of tender responses.
- Assist all team members with regular queries around IT support (escalation), travel and general operations.
- Assistance with meeting support - set up; IT; catering; note taking where required; etc.
- Assisting with special projects and transformation through fostering and influencing a positive and high performing culture in your region (this may include liaison with EU’s COO, and or Manager HR).
- Liaison with all Victorian team and other EU personal including HR Manager, HR support, National Bid Manager, Finance Team, IT Manager, and NSW and Queensland Office Managers as required by Regional Director; Victorian leadership team; or as otherwise required and agreed.
- Project management administrative tasks where agreed in accordance with national processes / procedures

**Who We Are Looking For**
- Alignment with our cultural and organisational values
- 3+ years’ experience within a similar working environment (essential)
- Excellent Microsoft office suite skills
- Strong AV and IT support skills
- Excellent written & verbal communication skills
- The ability to work in a high-performance team environment
- Understanding of or experience in the property and development industry (desirable)

**About Ethos Urban**

We believe bringing collective intelligence to complex decisions delivers a better urban experience. Our towns and cities are always changing, and we know this creates choices that can make a difference to the quality of our urban living.

We believe we can always improve the urban life experience by creating engaging places that connect us to where we need to go, meet our changing needs and create opportunities for everyone to thrive.

For over 25 years our people have worked in partnership with the public and private sectors to provide them with the momentum to realise their ambitions for better places, communities and cities.

**Why Work With Us?**

The business of creating a better urban experience is a complex one. It requires patience, diligence, intelligence and perhaps most importantly, a passion for making a difference to our experience of urban life.

What we do and the way that we do it is unique. We view each project as a complex puzzle that requires different perspectives and alternative angles to solve it. At Ethos Urban, no one individual ever has the answer. It’s only when we bring people with different specialisations from different teams that we can see the full picture and then the way forward. We call it collective intelligence.

We back our people: We are proponents of flexible work, we provide generous leave provisions including purchased leave (up to 4 weeks annually in addition to your standard 4), 18 weeks paid parental leave regardless of your parental definition, paid study leave & access to transitional coaching. In addition, we cover your industry memberships, we provide an access to an array of great learning and personal development initiatives and incredible career pathways. For more please visit our website.

We have adopted the globally recognised United Nations Sustainable Development Goals as our ESG framework. The 17 Sustainable Development Goals (SDG’s) is a clearly defined pathway to improving our world, and how business can align its goals and actions to help us all collectively get there.

How to apply