Administration Officer
2 weeks ago
Key responsibilities of this role
- Maintain the diary of the Executive Director, Strategic Policy and Legislation, including organisation of meetings, appointments, conferences, seminars, accommodation and travel arrangements. Communicate and liaise with various levels of management, the general public, senior executives within the Department and from other government Departments and agencies, as well as the private sector. Assist callers, screen and intercept telephone calls and redirect enquiries to appropriate areas. Contribute to effective teamwork by developing an understanding of the roles and duties of other team members and working collaboratively to deliver services to the business unit. Contribute to the effective administration of the Branch including the maintenance of various registers while complying with statutory and departmental requirements. Perform and monitor purchasing of goods and services, through the use of Corporate Card, Purchase Orders and goods receipt, to ensure expenditure is within departmental internal procedures and financial delegations. Undertake financial, human resource and administrative duties as required. Assist in budget management, through day-to-day expenditure including coordinating purchases for office consumables and other business requisites as well as preparing related financial reports. Coordinate all incoming correspondence and assist in the timely preparation of Ministerial and Executive correspondence and other documentation relating to Cabinet and Parliamentary processes in accordance with Departmental standards with mínimal supervision. Format and proof-read correspondence and reports in accordance with the Departmental Style Guide and directives as well as coordinate, register, distribute and monitor progress of incoming correspondence, confidential Cabinet and other briefing material with the assigned unit manager to determine action and priorities. Other duties as directed.Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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