Conference and Events Coordinator

Our client is looking to hire a Conference and Events Coordinator who will be able to manage the end-to-end planning, organising and execution of sensational events most efficiently and cost-effectively on behalf of our client. This includes, but is not limited to, Trade Shows, Conferences (national and local) and Company Events and Fortnightly Teleconferences.

This is a full time position with annual earnings of $70,000 plus superannuation.

**About this role**:
This role is responsible for coordinating and attending intrastate and interstate industry events on behalf of our Suppliers, as well as preparing the brand’s products for exhibition.

Your responsibilities will include:

- Managing calendar of events for relevant industry and the business events
- Monitor and co-ordinate event budgets (including individual brand contribution and the business related event expenses)
- Coordinate transport, flights and accommodation for attendees for the duration of the event
- Liaise with external stand build company to create bespoke stand builds ensuring compliance with event specifications
- Coordinate and oversee stand set-up on site
- Adhere to bump-in and bump-out timelines to ensure seamless execution
- Manage 3PL in line with bump-out dates to ensure effective transporting of stock, etc back to office and/or sheds
- Provide correct assets in line with final delegate numbers for each conference (including floor stand, sample stock, display stock, point-of-sale, furniture, marketing banners, etc)
- Create specific conference supplier deal sheets and ensure loaded into Salesforce for execution
- Ensure all relevant conference information is communicated to team (for example, OH&S requirements, mandatory work safety accreditations, etc)
- Coordinating attendance of staffing of stand at events
- Organise schedule for team (including breaks, meals, etc)
- Monitor meal allowance allocations for team members for duration of conference
- Complete and return the ‘GCCEC Pre-event Health and Safety Checklist Form’ (APP only)
- Supply company logos to conference facilitators
- Register attending suppliers
- Register attending Rocket team members

Your key objectives are to oversee and coordinate both of our business and pharmacy retailer conferences and events, including (but not limited to):

- Australian Pharmacy Professional Conference (APP)
- Discount Drug Store Conference
- Terry White Chemmart Conference
- Chempro Conference
- AMCAL Conference
- Blooms Conference
- Wholelife Conference
- Priceline Conference
- Our business National Conference
- Our business internal events, including Team and End-Of-Year events

**Relevant skills and experience**:
You‘ll be energetic, solution focused, organised and thrive in a fast-paced sales environment. A multi-tasker with a can-do mindset to handle the day to day and navigate the unexpected, you’ll have the following:

- Relevant Diploma qualification
- At least 3 years' experience in event planning/co-ordination, both virtual and face-to-face
- Experience in conference planning and organisation
- Strong organisational skills
- Excellent written, verbal and interpersonal communication skills
- Experience in budget planning and financial management
- Ability to work to deadlines
- ‘Big Picture’ thinking; an ability to project manage and oversee events from conception to completion

**Salary**: $70,000.00 per year

Schedule:

- 8 hour shift

Ability to Commute:

- Cremorne, VIC (preferred)

Ability to Relocate:

- Cremorne, VIC: Relocate before starting work (preferred)

Work Location: In person