Administration Officer
1 week ago
To contribute to the effective operation of the district office by providing administration support.
**In this role you will**:
- Manage and provide a variety of administrative functions and quality, confidential administrative support including diary management, organising meetings, book travel arrangements, answer general enquiries at reception and screen phone calls
- Provide support to staff on administrative issues and assist with the preparation of memorandums, reports and correspondence checking for formatting and grammatical errors and amend where necessary
- Perform opening and closing procedure
- Maintain Human Resources functions including checking timesheets, submitting leave forms, assist with commencement paperwork for new employees and submission of documentation related to work cover claims
- Provide basic training to administrative staff on office systems
- Undertake procurement and financial processing duties including banking as required and manage petty cash and reconcile as directed
- Register incoming and outgoing correspondence and maintain mail register
- Maintain facilities and equipment, including performing stock-takes, maintenance of asset register and management of car fleet
- Liaise with internal and external agencies as required
- Site administration
- Maintain the Agency electronic recording systems
- Ensure the confidentiality and security of all files and documents and provide appropriate access to the files by relevant staff and approved external agencies
- Assist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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