Aps 4 - Administration Officer

4 days ago

Bullsbrook, Australia Australian Government Department of Defence Full time

$71,207 - $77,739 (plus Super)
- Bullsbrook - WA

**The Role**
The Air Force Liaison Office - Office Manager No. 7 Wing (AFLOOM 7WG) represents Air Force's financial interests for No. 7 Wing Australian Air Force Cadets (7WG AAFC). The AFLOOM is responsible for ensuring both financial and governance compliance in consultation with the AFLO, and IAW Air Force policy and processes.

The functions and/or duties of the incumbent will include:

- Coordinate and arrange travel for members of the Australian Air Force Cadets, including travel reimbursement and after travel CMS acquittal.
- Process invoices and raise request for payment to ensure timely payment of supplier invoicing.
- Monitor finance coding of DPC CMS transactions and advise DAFLO 7WG of any expense discrepancies.
- Execute finalisation of End of Month reporting on TMS in consultation with DAFLO 7WG.
- Process claim for payment requests for both 7WG AFLO Office staff and 7WG AAFC Staff.
- Raise requests for ROMAN Vendor numbers on behalf of 7WG AAFC Staff.
- Ensure 7WG AFLO Office is compliant with financial record keeping for auditing purposes.
- Produce monthly budget phasing reports, inclusive of activity forecasts, for the AFLO 7WG and DAFLO 7WG.
- Prepare and manage ad hoc financial reports as directed by CB-AF, AFLO 7WG or DAFLO 7WG.
- Manage stationary supplies, and procurement of additional office items as requested, or when required.
- Other duties as directed by the AFLO 7WG or DAFLO 7WG (Supervisor).

**About our Team**
The AAFC is an inclusive youth development organisation focused on developing youth to fulfil their potential by providing training and experiences that in all cases enables cadets to be better off because of their experiences with the AAFC.

The role of the Air Force Liaison Office is to 'liaise' with ADF stakeholders to coordinate Defence support required to enable 7WG AAFC to achieve curriculum outcomes, that promote aerospace and aviation experiences, field camps, parades and other activities, that provide meaningful and exciting experiences for cadets.

The AFLOOM function provides essential administrative and budgetary support to this effort.

The Air Force Liaison Office team comprises six ADF positions and one APS position. The APS AFLOOM position represents a key function within this team, responsible for ensuring financial and governance compliance IAW Air Force policy and processes.

The AFLOOM incumbent must be able to:

- Contribute effectively in a small team and as an individual.
- Be self-directing,
- Achieve duty statement responsibilities reliably, autonomously and with mínimal direction.

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