Administration Officer

**Administration Officer**:

- Location: Bullsbrook, WA, AU, 6084- Flexible Work Arrangement: Onsite- Job Category: Customer Standards & Services- Career Level: Professional- Requisition Id: 4981**Your Opportunity**:

- As Administration Officer, your role will be to provide administrative support to ensure timely and accurate financial and logístical management of the BWC program based at Pearce RAAF Base.
- Annual Salary Packages from AUD $72,000 - $76,000 + Super + Bonus.** Your Responsibilities**:

Actively participate and comply with Jet Aviation company policy and procedure including but not limited to WHS, Environment programs and Aviation Safety Management System
- General Office duties not limited to; directing calls, base pass access (employee and visitor), filing and archiving, general office enquiries and monthly timesheet management
- Purchasing and management of general site items such as office supplies, staff amenities, uniform and PPE IAW company procedures and within financial delegations
- Accurate and timely ERP system data entry and management not limited to:

- Project Management; create, manage and close
- Project Cost Registration
- Employee Time Registration and reconciliation
- Purchase Orders
- Housekeeping; purchasing, suspense account, WIP, accruals, GL accounts and work orders
- Timely and accurate processing of supplier invoices in accordance with company procedures
- Management of confidential financial and contractual data
- Generation of draft annual budget and subsequent support to SMM in management of the agreed budget
- Time critical EOM Finance and Labour reporting to SVP and Finance Manager Government Business as required
- Provide efficient administration of but not limited to the following IAW company policy and procedure:

- Petty Cash and Imprest
- Word processing, Excel data input and PowerPoint Presentations
- Travel and sustenance arrangements
- Capital Expenditure
- Assist Training Development personnel with training requests
- Corporate VISA management
- Assist unit HR Business Partner in recruitment process as required
- Provide excellent customer and contract stakeholder focus in respect of:

- Additional Service Requests (ASR)
- General enquiries and requests
- Provide wider support to the PTS PEA program and other INTRA Group departments if required, to cover periods of leave and/or heavy workloads.
- Represent Jet Aviation as one company internally and externally with industry groups, regulatory bodies and the General Dynamics network
- **What Will Help You to Succeed**:

Strong analytical and attention to detail skills
- Problem solving skills
- Experience in working in highly regulated organisation
- Experience in providing Customers Service
- Computer literate in Enterprise Resource Planning (ERP) Systems- Effective prioritisation and time management skills
- Experience working with multiple projects and deadlines
- Customer service and safety focused
- Excellent communications, customer service and people skills
- Results driven - able to execute with high personal accountability
- Strong initiative and self-direction
- **Why Jet Aviation?**:

Defence site location in a fast paced and inclusive team.
- Competitive salary packages, skills and qualification dependant
- Salary Packaging available for novated vehicle leasing.
- Fast and efficient learning apps.
- Discounts across 100+ major retailers.
- Annual Flu Vaccination program.
- On the job training and possible career progression within a Local, National and Global Aviation leader.
- **How to Appy?**:

Acknowledgement that you have a current legal right to work in Australia, as well as hold or be able to attain an ADF security clearance;
- 1-2 Page Cover letter addressing prior experience in the context to the role responsibilities set out above;
- A copy of your updated CV.
- **Pre-Employment Requirements**:

- As part of the selection process applicants will be required to undertake some or all of the following assessments/checks:

- Pre‑employment medical assessment, which will include a functional capacity and a drug and alcohol test.
- National Police/Criminal History Check.
- Numeracy and Literacy Assessment.
- Computer Skills Assessment.
- Working with Children & Young People (Blue Card) Verification.
- Right to Work in Australia Check.