Pa to Director and Department Secretary

7 days ago

Melbourne, Australia The Royal Melbourne Hospital Full time

-Location: Melbourne | Northern Metropolitan
Job type: Full time
Organisation: The Royal Melbourne Hospital
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 70066

**Personal Assistant / Department Secretary**
- ** Full Time, ongoing position**
- ** Provide administrative and secretarial support to the** **Department of Diabetes and Endocrinology**:

- ** Work closely with the **Director of the Department and Deputy Director**

The Department of Diabetes & Endocrinology is a team committed to working with all stakeholders to ensure effective and efficient delivery of support services to all Clinical Units including the new TRAC (Telehealth Rapid Access Clinics) - Our team enjoys a collaborative working environment with all stakeholders having access to internal resources to enhance and provide expertise across the many service disciplines.

**Your new role**:

- You will be a direct assistant to the Department Director. As a secretary in the Department of Diabetes & Endocrinology you will be required to support various department administrative functions. This may include revision of current administrative workflows as well as the introduction and maintenance of new administrative processes.
- Secretarial support to department
- Prioritise requests from the Director and ensure that correspondence are dealt with professionally and promptly
- Maintain outlook calendar
- Coordinate medical interviews, annual discussions
- Distribute timesheets to all staff and collate and send to payroll
- Computer literacy, familiar with; or ability to learn new programs such as iPM, EPIC, eRecruit, ECM, CAFM, IRIS
- Preparing agenda’s and meeting minutes

**About you**:

- At least 12 months experience in similar role (2 years experience desired)
- High interpersonal, written and verbal communication skills that translate across both patient and Doctor relationships
- Ability to work autonomously and collaborate with other staff
- Ability to learn programs and systems easily
- Highly developed computer literacy**
**Benefit of working with the Royal Melbourne Hospital**:

- Career progression opportunities to suit your professional development goals
- Enjoy excellent work-life balance working in a supportive and collaborative team
- Salary packaging, onsite car parking and, close to public transport

**_ For example:_**Interested?**
- If you are looking for a challenging role and can demonstrate the above capabilities, connect with us.
- For a confidential discussion please connect via the details below.
- All RMH employees are required to provide evidence of an immunisation assessment including evidence of vaccination against COVID-19 (3 doses) and Influenza with a TGA approved vaccine (mandatory for all clinical and or patient facing roles) prior to commencement. This is in accordance with the Victorian Minister of Health’s Mandatory Vaccination Orders for COVID-19 and legislated requirement for influenza vaccination.

**Advertising may cease prior to the closing date.

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